Coordinator, Regulatory Affairs
About The Position
The Regulatory Affairs Coordinator supports fresh’s day-to-day Operational Regulatory Affairs team in ensuring products meet applicable regulatory requirements across global markets. Under the direction of the Regulatory Affairs Senior Manager, the Coordinator organizes submissions, supports compliance reviews of product packaging and claims, and maintains regulatory records to help meet market-specific requirements. During the first six months, the role is expected to develop an understanding of fresh’s regulatory processes, systems, documentation workflows, product portfolio, and requirements in key markets; build cross-functional relationships; learn to track global registration timelines and documentation; and become proficient in artwork review. Within 12 months, the Coordinator is expected to execute registration requirements across markets on schedule with minimal oversight and contribute proactive process-improvement recommendations.
Requirements
- 0–2+ years of experience in Regulatory Affairs.
- Working knowledge of US, EU, and Southeast Asian cosmetic regulations.
- Exceptional organizational skills and attention to detail.
- Strong project management skills.
- Strong written and verbal communication skills.
- Advanced skills in Microsoft Suite (Excel, Word, PowerPoint), Cognos, and Adobe.
- Bachelor’s degree in a scientific field.
- Ability to remain stationary for an average of 7.5 hours per day.
- Light to moderate lifting may be required; duties may also involve standing, sitting, reaching, stooping, kneeling, and operating a computer, telephone, and keyboard.
Nice To Haves
- Experience in the cosmetics industry.
- Familiarity with relevant non-cosmetic regulations, such as chemistry, packaging, and environmental regulations.
- French and/or Mandarin language skills.
Responsibilities
- Create ingredient listings and registration documentation, including formulas, specifications, and CFS.
- Compile and submit international registration documents for relevant markets, including the EU, UK, USA, Southeast Asia, and China.
- Complete registration notifications for new cosmetic formulas to be offered in the USA, Canada, EU, and UK.
- Maintain the PIF completion tracker and partner with key contacts to ensure all PIF documents are uploaded before product launch.
- Conduct first-pass reviews of packaging copy for compliance and flag issues.
- Review artwork against regulatory checklists to ensure global regulatory compliance.
- Track updates to ingredient restrictions and maintain portfolio status in the monitoring tool.
- Support customer care by drafting responses to regulatory and product inquiries.
- Coordinate cosmetovigilance activities, including case intake, tracking, and follow-up.
- Maintain templates, trackers, SOPs, and checklists.
- Escalate regulatory risks, gaps, and urgent issues to the Regulatory Affairs Senior Manager in a timely manner.
- Execute registration requirements across markets within applicable timelines and with minimal oversight.
- Contribute proactive recommendations to Regulatory Affairs process-improvement initiatives.
Benefits
- Fresh and LVMH-sponsored training and workshops for personal and professional development.
- Networking and relationship-building opportunities within the LVMH community and network.
- Opportunities to join internal communities, including the DEIB Council, Sustainability Champions, and LVMH Employee Resource Groups.
- Free professional consultation, referrals, and counseling through the Employee Assistance Program.
- Free 24/7 confidential mental health support.
- Flexible paid time off policy inclusive of Summer Fridays.
- Fertility services; maternity and newborn support; adoption and surrogacy assistance; and cryopreservation when part of fertility treatment.
- Paid parental leave, including maternity, paternity, adoption, and surrogacy leave, subject to eligibility.
- Travel and lodging for those who cannot access care.
- Back-up dependent care and tutoring.
- Fresh in-store discounts and gratis.
- LVMH Group friends-and-family sales across its divisions.
- Pre-tax commuter benefits through Wage Works.
- Health club, sporting and entertainment ticket, and insurance discounts.
- Medical, dental, and vision coverage.
- 401(k) with company match and additional employer contribution, subject to eligibility.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
