Coordinator, Project (Solar)

Aecon • Toronto, ON

1d • CA$58,000 - CA$70,000 • Hybrid

About The Position

Aecon Utilities is a leading North American utility infrastructure provider with a strong track record delivering safe, reliable and innovative solutions across electrical, telecommunications, pipeline distribution and renewable energy markets. Aecon Green Energy Solutions is an independent and wholly owned subsidiary of Aecon Group Inc., delivering energy solutions to customers across Ontario, including commercial solar projects for new build and retrofit applications. The Solar Project Coordinator supports execution of commercial solar projects by controlling the flow of project information across engineering, procurement, construction, subcontractors, and external stakeholders. This role maintains project schedules, tracks deliverables and approvals, manages project documentation, monitors material status, and supports the Project Manager in keeping work moving through design, procurement, construction, and turnover. The role is execution-focused and field-aligned, with regular coordination between office and site to ensure crews have the latest drawings, materials, and information required to perform the work.

Requirements

• Experience supporting execution of commercial solar or electrical construction projects in a coordinator, project support, or field coordination role.
• Practical understanding of how solar projects move through design, procurement, construction, interconnection, and turnover.
• Experience maintaining schedules, action logs, procurement trackers, document registers, and project status reporting.
• Ability to read and interpret drawings, equipment submittals, site reports, and project specifications.
• Familiarity with commercial solar project documentation, including RFIs, submittals, permits, IFC packages, and turnover records.
• Strong computer skills, including Microsoft Teams, Excel, Word, Outlook, and document management platforms.
• Valid Class G driver’s license.

Nice To Haves

• Working knowledge of Ontario project requirements related to building permits, ESA, EASR, and utility interconnection processes is an asset.

Responsibilities

• Maintain and update project schedules covering design, procurement, construction, utility coordination, and turnover activities.
• Track milestones, critical path items, long-lead equipment, permits, and client or utility deliverables.
• Monitor project progress against plan and follow up on action items that affect schedule, site readiness, or execution.
• Identify delays, missing inputs, and scope coordination issues early and escalate them to the Project Manager.
• Support the Project Manager with execution planning, status tracking, and closeout of open items across active projects.
• Coordinate with the Site Supervisor, Lead Installer, Superintendent, electricians, racking crews, crane operators, and specialty trades to keep site work aligned with the current plan.
• Ensure site teams have current drawings, installation details, delivery information, and approved technical documentation before work proceeds.
• Track site progress, constraints, access issues, and material shortfalls, and communicate impacts to the Project Manager.
• Support construction sequencing for rooftop, ground mount, and carport projects by aligning design information, procurement status, and field requirements.
• Maintain visibility on outstanding site issues, deficiencies, and turnover requirements to support commissioning and project closeout.
• Manage project documentation including IFC drawings, drawing revisions, submittmits, RFIs, inspection records, permits, and turnover documents.
• Ensure documents are current, properly versioned, stored in the correct location, and distributed to the appropriate project team members.
• Track approvals, submissions, and outstanding document items related to building permits, ESA requirements, EASR filings, and utility interconnection processes.
• Maintain document registers and submission logs for utilities, and client stakeholders as applicable.
• Verify that superseded information is removed from active circulation to reduce installation errors and rework.
• Track procurement status for racking, modules, inverters, transformers, switchgear, and balance of system materials.
• Coordinate delivery dates, site readiness, unloading requirements, and storage constraints with vendors and site teams.
• Monitor vendor commitments, shipping updates, material shortages, and flag risks to the Project Manager before they impact the work.
• Support material reconciliation by tracking delivered quantities, backorders, damaged items, and outstanding supply needs.
• Act as a central point for project communication between engineering, procurement, site teams, subcontractors, utilities, and clients.
• Prepare meeting minutes, maintain action logs, and track follow-up items to completion.
• Provide clear project status updates on schedule, documentation, procurement, permits, and field issues.
• Support internal and external reporting requirements by maintaining accurate project records and current execution status.

Benefits

• Support for mental, emotional, and physical well-being for employees and their families.
• Access to Aecon University and Leadership Programs for career building.
• Commitment to supporting and investing in inclusive work environments.
• Initiatives like Equity, Diversity & Inclusion training, Aecon Women in Trades and Aecon Diversity in Trades programs.
• Employee Resource Groups (ERGs).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed