Coordinator, Production & Live Events

Men in Blazers

5d•Remote

About The Position

Men in Blazers is seeking a Coordinator, Production & Live Events to support the Live Event Production team in the continuous operation of their live production and events schedule. This role is responsible for ensuring that all aspects of production and event operations function properly and on schedule. The company is the No. 1 Soccer Media Network in the U.S., engaging with teams, players, celebrity fans, and brands to share their passion for soccer through humorous, emotional, intelligent, and culturally relevant content.

Requirements

3+ years of experience in a live event and technical production environment, ideally at a media company.
Strong attention to detail and highly organized, capable of operating in a fast-paced environment.
Ability to make quick priority decisions in pre-production and on-site.
Great communication skills, both written and verbal.
Knowledge of event and production tools (SocialTables, Adobe Creative Suite, Tagboard).
Ability to maintain a professional and personable on-site presence at all events.
Ability to travel domestically with potential for some international travel.
Self-starter, flexible, and takes the initiative to quickly complete tasks.

Nice To Haves

A passion for the game of Soccer is a plus.

Responsibilities

Support coordination and logistics for all Men in Blazers Media Network live shows from kickoff through final delivery.
Maintain high-level documents in live events Google Drive folders, including run of shows, event guides, workback calendars, and tech books, adhering to best practices.
Vet initial venue technical capabilities and communicate technical production updates and logistics to the venue production team.
Initiate research for all initial event needs, including venues, vendors, and hotels.
Collaborate with the design team to ensure all graphics meet signage requirements.
Oversee the VIP check-in process, act as the point of contact for vendors, and coordinate on-site meals for the crew.
Provide accurate post-show reporting for ticket sales and attendee records, and create post-mortem documents.
Coordinate logistics for freelance technical crew members, including hotel and flight bookings.
Communicate any changes or updates to the larger Men in Blazers group or external partners.
Maintain clear communications with the Partnerships team to ensure all requested deliverables are achievable.
Support budget tracking, purchase orders, invoices, and other administrative production needs.
Add live event dates to all main MiB production calendars (Google Sheet, Google Calendar).
Manage Google Calendar invites for all live production events and pre/post-production calls, ensuring timely distribution and inclusion of appropriate parties and links.