Coordinator, Production & Digital

Versant•Universal City, CA

9h•$55,000 - $65,000•Hybrid

About The Position

This hybrid role provides high-level executive support to the Senior Vice President of Digital For Versant Sports and Entertainment while contributing to the operational efficiency of the Digital Production and Originals team. The position requires strong organizational skills, discretion, and the ability to manage multiple priorities, while also supporting production workflows, talent tracking, and project coordination.

Requirements

Strong organizational and multitasking skills with high attention to detail
Ability to manage confidential information with professionalism and discretion
Excellent communication skills and ability to interact with stakeholders at all levels
Experience with calendar management, travel coordination, and expense reporting
Proactive, solutions-oriented mindset with the ability to anticipate needs and problem-solve independently
Must be willing to work in Universal City, CA
Must have unrestricted work authorization to work in the United States
Willingness to work overtime

Nice To Haves

Interest in or familiarity with production operations, talent management, or media workflows is a plus
Fluency in Microsoft 360, including SharePoint, preferred
Exceptional written and verbal communication skills, as well as interpersonal and teamwork skills
Naturally possess a can-do attitude and want to work hard
Highly organized, with the ability to juggle multiple projects at the same time
Ability to collaborate with cross-functional teams
Ability to keep track of multiple workflow calendars required to meet deadlines

Responsibilities

Provide comprehensive administrative support including managing daily workflows, calendar and meetings, contacts, correspondence, and call lists while maintaining constant communication with the Senior Vice President, Digital
Anticipate needs, identify scheduling conflicts, and proactively resolve issues in collaboration with senior leadership
Manage complex calendars and coordinate detailed meeting logistics across multiple stakeholders
Arrange domestic and international travel, including itineraries, accommodations, and transportation
Handle confidential information with discretion while interacting with executives, talent, agents, and business partners
Coordinate meetings, including reserving conference rooms, ordering catering, and managing on-site logistics
Plan and execute corporate and personal events, including securing reservations at high-demand venues
Prepare, submit, and process expense reports, including travel-related expenses; assist in resolving expense issues
Coordinate car services and transportation for executives, visitors, and guests
Partner with HR, IT, Telecom, Facilities, and Operations & Technology teams to onboard new hires and support team transitions or office moves
Serve as a liaison between executives, internal departments, and external production partners to ensure timely communication and execution
Support production operations by assisting with scheduling, workflow coordination, and day-to-day team needs
Manage tax rebate processes for active productions, including application submissions, tracking progress, and maintaining status grids
Maintain and update a database of above-the-line production talent, including sourcing candidates from agencies and tracking historical data
Review production deliverables and communicate feedback with third-party production companies
Train in and utilize internal production systems (e.g., Air Table, Dropbox, Orange Logic) to support workflow efficiency
Maintain database of production freelancers
Code invoices for accounting purposes
Assist in video archival processes
Assist with special projects and initiatives related to production and partnerships as needed