Coordinator, People & Culture

Metagenics • Jersey City, NJ

1d • Hybrid

About The Position

For over 43 years, Metagenics has had the mission to help people live happier, healthier lives through the life-changing power of nutrition. We believe the way we do business is as important as the business we do; that a company in the nourishment business should nourish its people, too. So, we incorporated healthy, sustainable care into every dimension of our culture. Our diverse and expansive team are a prime example of the power of a people-first approach. We know first-hand, when an organization prioritizes internal growth and fosters empathy, its people come together to set an example of what the world can become. Join us in being the world’s leading healthcare professional-grade VMS company! As a trusted resource for all things People & Culture, you'll help employees navigate questions, keep records accurate and organized, and support key People projects. This position will bring a high level of professionalism and sound judgment, handling confidential and sensitive information with care and discretion. This role is a great fit for someone who manages competing priorities effectively and enjoys creating a great experience for both employees and the People & Culture team, all while helping move impactful projects forward.

Requirements

• Bachelor’s degree is required.
• 2+ years of relevant HR experience required, including data entry, and supporting other HR functions strongly preferred.
• Experience handling confidential and sensitive employee information.
• Knowledge of: Microsoft Windows, Microsoft Word, Excel and PowerPoint required
• Experience with ADP Workforce Now strongly preferred
• Strong business acumen
• High energy level, comfortable performing multifaceted projects in conjunction with day-to-day activities
• Superior interpersonal abilities. Ability to get along with diverse personalities, tactful, mature, flexible
• Strategic thinker
• Good reasoning and problem solving abilities
• Excellent verbal and written communication skills
• Resourceful, well organized and able to multi-task
• Motivated to maintain a high level of professionalism
• Must be service oriented and able to maintain confidentiality
• Strong organizational skills
• Communication skills, both written and verbal
• Attention to detail
• Strong analytical ability

Nice To Haves

• supporting other HR functions strongly preferred
• Experience with ADP Workforce Now strongly preferred

Responsibilities

• Responds to employee questions regarding benefits, payroll, policies and procedures
• Ensures appropriate approvals for personnel change requests and enters information into HR systems
• Responds to employment verifications requests
• Creates and maintains employee personnel files in HRIS
• Assists with maintaining organization charts and headcount updates
• Assists with releasing announcements, updating pictures and documents and other HR content on the company intranet
• Tracks and processes rewards and recognition awards and supports other employee recognition programs
• Organizes HR department files and materials, new hire inventory, and supplies as needed
• Provides general administrative support to the HR department
• Coordinates background checks, drug screens, new hire paperwork, coordinating with IT for company equipment setup and I-9 verification
• Coordinates new hire on-boarding process from file creation to orientation
• Prepare materials and oversee new hire orientation
• Conducts new hire check-in sessions to include providing Company policy and benefits overview and insuring proper completion of new hire paperwork
• Oversee the onboarding survey for new hires and conduct quarterly
• Assist with scheduling exit interviews and coordinates off-boarding notices and documents and action items as needed
• Provide TA support as needed (job posting in ATS, offer letter creation, PCF creation, etc.)
• Ensure compliance with all federal, state, and local employment laws and regulations
• Prepare HR reports and metrics as required, providing insights and analysis to support decision-making
• Assist payroll activities and reporting
• Assist with cutting final paychecks as needed.
• Is the point of contact for final check coordination (liaison between manager and payroll)
• Assist payroll and HR audits as needed
• Oversee PO’s and invoice processing
• Support Team Thrive and employee engagement activities
• Support ongoing HR projects such as and not limited to: SharePoint updates, policy assignments where applicable, process improvements, summer internship program, data clean up in HRIS, data management in HRIS, etc.

Benefits

• Medical, dental, vision
• Annual employer HSA (Health Savings Account) funding for eligible employees who elect an HSA medical plan
• STD, LTD, Basic Life AD&D coverage
• 401k + employer matching
• Vacation and Sick Time
• 2 Volunteer Days off per year
• Emergency evacuation time off
• 11 paid company holidays
• 1 Floating holiday to celebrate your birthday or important religious/holiday to you
• Quarterly product allowance to use towards your favorite Metagenics products!
• Product discount
• Peer to peer recognition programs & more!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level