Coordinator, Partner Resources

White & Case LLP•New York, NY

2d•$73,600 - $110,400

About The Position

Join our dynamic Global Partner Resources team as a Partner Resources Coordinator. You'll play a crucial role in supporting partner onboarding, departures, and retirements, as well as assisting with the internal partner promotion process. Your contribution will be essential in ensuring smooth transitions and maintaining the integrity of our partner operations. This role involves high interaction with partners and senior leadership, handling sensitive matters with the utmost discretion. This role offers high visibility and interaction with senior partners and firm leadership, including the Office of the Chair, Vice Chair, Executive Committee, Partnership Committee, Office of the General Counsel, and Regional Section Heads. You will be involved in projects and processes that are critical to the success of our partners and the Firm as a whole.

Requirements

Bachelor's degree preferred
Three or more years of experience in a law firm, professional services or similarly complex corporate environment preferred
Proficiency in Microsoft Office, particularly Word, Excel and PowerPoint
Basic understanding of concepts relating to finance and human resource information systems, compensation and report generation
Strong written and verbal communication skills, with the ability to communicate confidently and effectively with stakeholders at all levels
Ability to coordinate effectively across global, cross-functional teams and manage competing priorities
Exceptional attention to detail, organizational skills and ability to meet deadlines accurately in a fast-paced environment
Proactive and solution-oriented approach, with an ability to identify opportunities to improve processes and administrative effectiveness
Strong relationship-building skills and an agreeable, collaborative approach to working as part of a global team.
Sound judgment, discretion and ability to handle highly confidential information with integrity
Willingness and ability to develop knowledge of complex partner benefits, pension, compensation and tax matters
Flexibility to work outside regular business hours when required

Responsibilities

Coordinate the end-to-end administration of partner departures, including resignations, retirements, mutual separations and deaths, through and beyond the withdrawal date.
Prepare and coordinate partner departure, retirement, conversion and other lifecycle documentation, including agreements, annexes and tax-related communications.
Manage the partner departure protocol, tracking required actions and coordinating with relevant teams, including Office of the General Counsel, Information Governance, Partner Compensation, Tax, Pension, Benefits, Technology and local administrative teams.
Maintain former and retired partner records and distribution lists, including coordination of email account setup, maintenance and closure.
Process and communicate partner lifecycle changes, including arrivals, transfers, assignments, promotions, leaves of absence and part-time arrangements.
Maintain accurate partner information in Workday and other relevant systems, and prepare employment and income-verification letters as needed.
Support global lateral partner onboarding, working closely with the Lateral Partner Recruiting team and coordinating orientation sessions, follow-up activities and onboarding requirements.
Support the annual New Partner Promotion process, including communications, candidate materials and related administration.
Develop a working knowledge of the Partnership Agreement and respond to routine partner inquiries, escalating matters as appropriate.
Prepare partner reports, analyze data and support Firm initiatives and special projects as assigned by the Global Head of Partner Resources, Director and/or Managers of Partner Resources