Coordinator, Operations & Conferences and Events

Foundation for California Community Colleges•Sacramento, CA

5d•$24 - $25•Onsite

About The Position

Under the direction of the Manager, Conferences and Events and the Senior Manager, Office Operations in collaboration with the Chancellor’s Office, this Coordinator provides support for the Foundation for California Community Colleges and the Chancellor’s Office Education Services Division conferences and events, facilitating event integration with the goals outlined in the Vision for Success and Guided Pathways. The Coordinator will play a key role in both office and event operations, with an emphasis on learning and managing the physical space. Responsibilities include overseeing the day-to-day coordination of office operations such as running Zoom meetings, procuring supplies, managing space reservations, and communicating with internal and external groups. This operational knowledge is essential to supporting both the Operations and Conference & Events teams and reflects the role’s operationally heavy nature. In addition to core operations support the Coordinator will also assist with event planning and execution of office events produced by the Conferences and Events team. This includes managing the event registration process through Cvent, preparing for events, providing onsite support, assisting with post-event wrap-up and reconciliation, and supporting the Manager with more complex events. The Coordinator serves as a key liaison between the Operations and Conference & Events teams to ensure the smooth execution of in-office events and overall facility operations.

Requirements

Minimum of two (2) + years of related client-side work experience with an entire cycle of event planning, execution, and evaluation.
Minimum of three (3) + years of experience supporting a team.
Administrative event planning and execution experience
Exemplary customer service skills, with desire to deliver highest-quality customer experience
Excellent written and verbal communication skills, including the ability to gather and relay information in a timely, accurate and concise manner

Nice To Haves

Minimum of two (2) + years of experience in an education or non-profit environment preferred.
We’re recruiting for mission-driven, passionate, equity-minded individuals with a strong desire to impact and change people’s lives for the better
Innovation, creativity, collaboration, and entrepreneurship are encouraged as employees work to achieve organizational goals
FoundationCCC blends the impact of a non-profit, the culture of an entrepreneurial start-up, and the scale of a state agency
Team members are hired for their expertise in niche areas across our areas of impact and higher education overall, and for their knowledge of business, philanthropy, technology, communications, and more
We have a commitment to professional development and an emphasis on shared leadership, to ensure growth for employees and the organization overall

Responsibilities

Coordinate conference room schedules for both FoundationCCC conference room spaces and Hub Conference room spaces.
Collaborate with Event Lead, Tech Team and Comms to build Cvent registration websites and speaker portals using online event management system.
Collaborate with Tech Team and Event Lead for Zoom events and manage registration setup, internal review, and generate registration reports.
Oversee and/or provide onsite execution of virtual and in-person mid-level conferences and events.
Serve as the first point of contact for visitors and guests of the FoundationCCC and the Collaboration Hub.
Coordinate the activities and operations of the administrative services function which includes: procurement, vendor relations, administrative support and reception, parking, and event planning for Foundation Proper events. (Double Impact, Board of Directors, Miscellaneous Executive team/Office of the President supported events in office).
Serve as liaison between the Conference and Events team and Operations team to ensure effective and efficient communication and coordination.