Coordinator, Office Administration

Scotts Miracle-Gro • Orrville, OH

1d • $21 - $28 • Onsite

About The Position

In this role you will: Maintain all leased office equipment profiles across multiple locations. Negotiate lease options, rates, and terms to present lowest cost / best benefit options to management for approval. Partner closely with Facilities team to ensure proper maintenance upkeep of the building. Manage telephone system with Corporate (Company greetings, recordings), professionally receives/directs in-coming calls and maintains the Internal Phone Directory and Reception Directory. Manage meeting room Calendars and posts schedules daily. Maintain office supplies inventory and the relationship with office supply vendors to ensure we’re practicing lowest cost providers at all times. Partner closely with Finance to ensure proper purchase order processing, invoicing on company equipment, updated customer insurance certificates and annual customer reviews. Oversee company phone and company car program to ensure compliance, efficiency and cost-effectiveness. Assist with onboarding new hires to ensure they have all hardware, software, building and system access for their first day of work. Coordinates servicing of all technology and ensures company devices are secured appropriately. Maintains the Company’s contracts, insurance certificates (including those required by suppliers/customers) and legal documents in a secure place. Manage corporate calling card program nationally to ensure all required users are enrolled. Assist in Production/Processing of events, donations, promotional materials as required including the assembly and shipment of all corporate garden bags/gift baskets.

Requirements

• Maintain all leased office equipment profiles across multiple locations.
• Negotiate lease options, rates, and terms to present lowest cost / best benefit options to management for approval.
• Partner closely with Facilities team to ensure proper maintenance upkeep of the building.
• Manage telephone system with Corporate (Company greetings, recordings), professionally receives/directs in-coming calls and maintains the Internal Phone Directory and Reception Directory.
• Manage meeting room Calendars and posts schedules daily.
• Maintain office supplies inventory and the relationship with office supply vendors to ensure we’re practicing lowest cost providers at all times.
• Partner closely with Finance to ensure proper purchase order processing, invoicing on company equipment, updated customer insurance certificates and annual customer reviews.
• Oversee company phone and company car program to ensure compliance, efficiency and cost-effectiveness.
• Assist with onboarding new hires to ensure they have all hardware, software, building and system access for their first day of work.
• Coordinates servicing of all technology and ensures company devices are secured appropriately.
• Maintains the Company’s contracts, insurance certificates (including those required by suppliers/customers) and legal documents in a secure place.
• Manage corporate calling card program nationally to ensure all required users are enrolled.
• Assist in Production/Processing of events, donations, promotional materials as required including the assembly and shipment of all corporate garden bags/gift baskets.

Responsibilities

• Maintain all leased office equipment profiles across multiple locations.
• Negotiate lease options, rates, and terms to present lowest cost / best benefit options to management for approval.
• Partner closely with Facilities team to ensure proper maintenance upkeep of the building.
• Manage telephone system with Corporate (Company greetings, recordings), professionally receives/directs in-coming calls and maintains the Internal Phone Directory and Reception Directory.
• Manage meeting room Calendars and posts schedules daily.
• Maintain office supplies inventory and the relationship with office supply vendors to ensure we’re practicing lowest cost providers at all times.
• Partner closely with Finance to ensure proper purchase order processing, invoicing on company equipment, updated customer insurance certificates and annual customer reviews.
• Oversee company phone and company car program to ensure compliance, efficiency and cost-effectiveness.
• Assist with onboarding new hires to ensure they have all hardware, software, building and system access for their first day of work.
• Coordinates servicing of all technology and ensures company devices are secured appropriately.
• Maintains the Company’s contracts, insurance certificates (including those required by suppliers/customers) and legal documents in a secure place.
• Manage corporate calling card program nationally to ensure all required users are enrolled.
• Assist in Production/Processing of events, donations, promotional materials as required including the assembly and shipment of all corporate garden bags/gift baskets.

Benefits

• Medical, dental, vision, life insurance, holidays, vacation and sick time benefits available within a month of your start date
• Healthcare navigation, advocacy and support
• 401(k) company match up to 7.5% with immediate participation and vesting
• Ability to purchase company stock at a 15% discounted price from market value
• $600 annual wellness reimbursement program
• Up to $30,000 to help cover the cost of fertility treatments, adoption or surrogacy
• Up to 18 weeks of time away to support your growing family

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed