Coordinator of Kansas Work Study - Student Hourly

University of Kansas • Lawrence, KS

3d • Onsite

About The Position

Under the supervision of the Associate Director, the student coordinator assists in administering the Kansas Work Study Program, which helps local employers hire KU students for career-related positions. The coordinator manages applications, checks eligibility, processes employer contracts and invoices, monitors budgets and funding, and prepares reports. The position is suited to a student who is comfortable with numbers, detail-oriented record keeping, and communicating with employers and students. The role is hourly and non-exempt. Student employees may hold concurrent appointments only within the stated appointment and hours limits, and concurrent appointments must have matching FLSA designations. The position is available starting October 2026 and is expected to continue through summer 2027. Applicants should be available year-round, including summer and break periods when possible. The schedule is 15 hours per week, Monday through Friday between 8 a.m. and 5 p.m.; summer availability is preferred. Student employees are not eligible for remote work unless an exception is approved by unit leadership and HR.

Requirements

• Maintain a GPA of 2.0 or higher.
• Have previous work experience requiring attention to detail.
• Have experience working with numbers and budgets.
• Demonstrate good follow-through and initiative, and be able to complete work without extensive supervision.
• Have good problem-solving skills and accurate typing and mathematical ability.
• Have experience with Microsoft Excel and Word.
• During the semester appointment, be enrolled in at least 6 credit hours.
• For summer periods, have been enrolled in at least 6 hours in the prior spring semester, or be pre-enrolled in at least 6 hours for the upcoming fall semester, or be enrolled in summer session, or be admitted to study in the upcoming fall semester.
• Be an undergraduate or graduate student; GRA/GTA/GA appointment exceptions do not apply to Student Hourly appointments.
• Be available year-round, including summer and break periods when possible.
• Submit a resume or CV and a cover letter addressing qualifications.
• Apply before Wednesday, October 21st; incomplete applications will not be considered.
• Not hold a salaried/exempt graduate or undergraduate position (GRA/GTA/GA/RUA/RGA) concurrently with this hourly/non-exempt position.

Nice To Haves

• An accounting background.
• Availability during summer.

Responsibilities

• Communicate with interested employers, provide program information, and explain participation requirements.
• Process employer and student applications and determine program eligibility.
• Issue employer contracts and accurately process employer invoices throughout the fiscal year.
• Provide employers with periodic budget reports detailing funds spent.
• Monitor employer use of funds and track student earnings in the program.
• Maintain Excel spreadsheets and other electronic files, and update financial reports.
• Communicate with employers to support timely invoice processing and appropriate use of funding.
• Provide information for year-end reports.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed