Coordinator of Business Operations CS9757

Oklahoma State University•Stillwater, OK

4d•$47,000 - $64,000•Onsite

About The Position

This position provides OSU Agriculture with the coordination and management of the division’s payroll and human resource related operations. The OSU Ag HR office serves and supports approximately 1,000 + employees located both on and off campus across our division’s central administration, departments, units, centers, Oklahoma Cooperative Extension Services (OCES) and research stations. We take great pride in how we serve Ag and OSU to be a strong pillar of support fostering an environment of collaboration, resourcefulness and team work. This position is part of a highly cooperative team that contributes to the efficient operation of OSU Agriculture known for local, state and global impacts. The division’s business and administrative operations umbrella is comprised of human resources, sponsored programs and financial services working closely to best serve our employees with dynamic and resourceful core teams. This coordinator position has several operational responsibilities and serves as a primary liaison to all of OSU Agriculture. Primary responsibilities include: Fully coordinating and managing monthly and bi-weekly payroll submissions division wide including training, facilitating, coordinating, advising to final submission. Advising departments on payroll and human resource related questions to communicate and interpret policy guidance and confirm best practices are being followed and implemented. Closely working with OSU Payroll as the division coordinator to oversee all Ag departmental payroll items and projects, aiding in resolving system deficiencies and reviewing for process improvements. Managing all payroll transactions, forms, procedures and protocols to ensure compliance with OSU policies, guidelines, federal and state laws. Additional duties will include recruitment and onboarding needs tied to payroll, leave, salary etc. Ensure data integrity and provide actions and/or guidance as appropriate. Serve OSU Ag to process and facilitate new hires, changes, various payment needs and provide payroll guidance. Provides consultation and advice on a variety of payroll and HR related issues and concerns including various employment actions, leave scenarios, DOL and FLSA rules. Provide excellent customer service to internal and external customers and employees at all levels. We are looking for someone with the ability to: Interpret OSU, OSU Ag, and OSU Extension policies and procedures. Work with a team and independently, following through on assignments in a timely manner with minimal supervision. Maintain a professional work environment while under deadlines. Utilize various program applications and Microsoft Office suite. Be well organized and attentive to detail. Protect information and maintain a high level of confidential, communicating with discretion in all matters related to employee information. Create, prepare and present training programs and materials. Analyze complex information to define and solve problems. Maintain a commitment to data accuracy and data integrity. Maintain composure under stressful situations. Respond to emotional employee situations in a calming and professional manner. Provide excellent interpersonal and public relations skills. Provide excellent oral and written communications skills. Ability to be well organized and be highly attentive to detail. Oklahoma State University's Division of Agricultural Sciences and Natural Resources is dedicated to making available science-based information relevant to improving the quality of life for the people of Oklahoma. The Division is comprised of the Ferguson College of Agriculture and two state agencies: the Oklahoma Agricultural Experiment Station and the Oklahoma Cooperative Extension Service. Discover more about us at https://agdivision.okstate.edu [https://agdivision.okstate.edu]. There are lots of great reasons to work at OSU. Check out our great benefits and eligibility at https://hr.okstate.edu/prospective-ee.html [https://hr.okstate.edu/prospective-ee.html]

Requirements

High School/GED
General (degree must be conferred on or before agreed upon start date)
Six years of professional experience. Post-secondary education may be substituted for experience.
Must be a self-starter, able to work independently and multi-task, with the ability to consistently meet deadlines.
Detail-oriented.
Must possess critical thinking skills to assess and create solutions.
Must be able to correctly interpret policies and procedures and to provide excellent customer service with both verbal and written communication skills.

Nice To Haves

Prior OSU work experience in a position involving customer service by demonstrating a positive attitude, willingness to help, and used critical thinking skills to avoid or solve issues quickly.
Working knowledge of the OSU Banner HRS System.

Responsibilities

Fully coordinating and managing monthly and bi-weekly payroll submissions division wide including training, facilitating, coordinating, advising to final submission.
Advising departments on payroll and human resource related questions to communicate and interpret policy guidance and confirm best practices are being followed and implemented.
Closely working with OSU Payroll as the division coordinator to oversee all Ag departmental payroll items and projects, aiding in resolving system deficiencies and reviewing for process improvements.
Managing all payroll transactions, forms, procedures and protocols to ensure compliance with OSU policies, guidelines, federal and state laws.
Additional duties will include recruitment and onboarding needs tied to payroll, leave, salary etc.
Ensure data integrity and provide actions and/or guidance as appropriate.
Serve OSU Ag to process and facilitate new hires, changes, various payment needs and provide payroll guidance.
Provides consultation and advice on a variety of payroll and HR related issues and concerns including various employment actions, leave scenarios, DOL and FLSA rules.
Provide excellent customer service to internal and external customers and employees at all levels.