Coordinator, National Publicity

Paramount•Los Angeles, CA

5d•$53,000 - $63,600

About The Position

The Publicity Coordinator provides high-level administrative and operational support to the SVP of National Publicity while playing an active role in the day-to-day execution of film publicity campaigns. Responsibilities span executive support — including calendar, travel, expenses, and correspondence — and hands-on campaign coordination across national, digital, and talent publicity efforts.

Requirements

1+ year of relevant experience (Strong internship experience considered)
Bachelor’s Degree
Highly Proficient with MS software including Word, Excel & PowerPoint
Excellent written, verbal, and interpersonal skills with the ability to interface with staff, other administrators, internal and external contacts and senior management
Social media proficient

Nice To Haves

Good relationship building skills
Experience in Entertainment Industry
Familiar with a variety of industry concepts, practices, and procedures
Excellent organizational skills and attention to detail
Ability to prioritize and meet deadlines
Self-motivated
Ability to multitask and deliver under tight deadlines in a calm manner
Must be organized and detail oriented with the ability to communicate in a timely manner, manage multiple high priorities and have the ability to appropriately prioritize work and proactively anticipate and manage time proficiently

Responsibilities

Manage the phones, calendar, travel, expenses, invoices, and day-to-day operations of the SVP of National Publicity.
Coordinate and schedule all team meetings.
Communicate daily with executives, filmmakers and talent representatives.
Assist with drafting filmmaker and talent schedules and inputting relevant updates (i.e. event details, travel, glam/grooming, security, etc.).
Manage all travel arrangements and logistics for filmmakers, talent and their support teams (representatives, glam, security, etc.) for all publicity-related events, requiring extensive organizational skills, attention-to-detail, and close monitoring of movements while talent are traveling for the campaign.
Arrange filmmaker and talent glam services, including hair, makeup, and styling, and security as needed ensuring all logistical, contractual, and budgetary requirements are met.
Work with legal to manage any legal documents required for filmmaker and talent participation in publicity activities, including visa issuance, creation of NDAs.
Manage invoices, purchase orders, and vendor billing inquiries from publicity-related vendors (e.g., groomers, stylists, security) while tracking all costs to support budget oversight and accuracy.
Coordinate all contract requests with outside vendors and handle payments; manage invoices, PO’s, and billing inquiries from publicity vendors with the Administrative Assistant to ensure that all budgets are current.
Maintain team documents; gathering and inputting campaign updates to calendars, timelines, status reports, filmmaker decks, etc. Responsible for working with credits for one pager and production notes.
Responsible for managing internal and external distribution lists for all publicity documents.
Review all press breaks every morning for each film title and circulate in a timely manner internally to studio executives and marketing/production teams as well as externally to filmmakers and personal publicists.
Work with national and digital teams to organize all information for screening reports and distribute to appropriate lists.
Responsible for searching, compiling and distributing all reviews to appropriate lists and in a timely manner.
Create All Media Invites for NY/LA
Responsible for setting and staffing screenings (talent, press, internal), arranging print trafficking, maintaining RSVP lists with publicists and Administrative Assistant.
Handle film talent and filmmakers on-site at red carpets, press junkets, interviews, and appearances, conventions (i.e. CinemaCon, Comic-Con, WonderCon, etc.), award shows, film festivals, and various other publicity events.
Be knowledgeable of national print, broadcast, and radio outlets and writers/hosts in LA & NY.
Brainstorm with national and online publicity teams for film initiatives.
Research projects and special assignments as needed.