Coordinator, Materials Management

Village Farms International•Huntingdon, QC

2d•Onsite

About The Position

Responsible for the physical movement, staging, kitting, and delivery of cannabis products and packaging materials throughout the warehouse and production floor, the Coordinator, Materials Management ensures the right materials reach the right place at the right time to support uninterrupted production. Reporting to the Supervisor, Materials Management & Distribution, this role operates in a fast-paced, regulated environment and requires strict adherence to Health Canada regulations, GMP, and GPP standards at every step.

Requirements

High school diploma or equivalent required
1–3 years of experience in a warehouse, distribution center, manufacturing, or industrial environment in a materials handling or coordinator capacity
Hands-on experience with picking, kitting, staging, receiving, or shipping activities in a fast-paced operational setting
Working knowledge of warehouse management systems (WMS) or ERP platforms and handheld scanning devices; able to learn new systems quickly
Solid understanding of inventory principles including FIFO/FEFO, lot tracking, and material verification
Basic proficiency in Microsoft Office, particularly Excel, for record-keeping and data entry tasks
Strong attention to detail with the ability to execute repetitive tasks accurately under tight production timelines
Strong organizational skills with the ability to manage multiple tasks and shifting priorities throughout the shift
Good verbal and written communication skills in English
Compliance mindset – takes GMP, GPP, and cannabis handling requirements seriously and follows SOPs consistently
Eligible to obtain and maintain a valid Health Canada security clearance (RCMP Criminal Record Check) as required under the Cannabis Act
Ability to lift 40–50 lbs regularly; occasional heavier lifting with assistance or mechanical aids
Ability to stand, walk, bend, reach, and lift for the full duration of the shift in a warehouse and production environment
Regular operation of material handling equipment including pallet jacks, hand trucks, and forklifts (if certified)
Must be available for partial weekend work and overtime during peak production periods or inventory events

Nice To Haves

Post-secondary education in Supply Chain, Logistics, or a related field is an asset
WHMIS certification
First Aid / CPR certification is an asset
Experience in a licensed cannabis or regulated industry (pharmaceutical, food & beverage, CPG) with exposure to GMP or GPP standards is an asset
Forklift certification (counterbalance and/or reach truck) is an asset
Bilingual (English/French) is an asset

Responsibilities

Pick, kit, and stage cannabis biomass and packaging materials for production runs based on work orders and production requests, ensuring materials are ready ahead of scheduled start times
Replenish production line-side materials during active runs, monitoring consumption and proactively preventing production downtime
Process end-of-run material returns from the production floor with accurate counts, documentation, and WMS transactions
Handle material transfers between warehouse zones and production staging locations, ensuring all movements are system-recorded and physically verified
Receive inbound shipments of raw materials and packaging components, counting products and verifying against packing slips and purchase orders
Inspect incoming goods for damage or discrepancies; record shortages, reject damaged materials, and report issues to the Team Lead
Execute put-away of received materials using WMS-directed workflows and proper storage protocols (temperature, humidity, security, material segregation)
Support outbound shipping activities including picking finished goods, preparing shipping documentation, and validating shipment contents against orders
Execute all material movements (picks, put-aways, transfers, staging, returns, adjustments) accurately in the WMS/ERP system using handheld scanners
Complete all system transactions in real time as materials are physically moved to maintain live inventory visibility across the facility
Support cycle count execution in assigned areas and assist Inventory Control with variance investigation and resolution
Coordinate daily with production and planning teams to align kitting priorities with schedule changes and material requirements
Communicate material availability issues, delays, or shortages to the Team Lead and production contacts promptly
Respond to ad hoc material requests from production (rush orders, line changeovers, rework materials) with urgency and accuracy
Handle all cannabis products in strict compliance with Health Canada regulations, the Cannabis Act, GMP requirements, and GPP standards
Maintain FIFO/FEFO protocols for all material picks; verify lot numbers, quantities, expiry dates, and QA release status before staging
Maintain proper material segregation between cannabis product categories and between released, quarantined, and held inventory
Follow all workplace health and safety protocols, including PPE usage, forklift and pallet jack operating procedures, and hazard reporting
Support training of new team members on material handling procedures, WMS transactions, safety protocols, and GMP practices
Contribute to team KPIs including staging on-time rates, pick accuracy, inventory accuracy, and safety metrics
Participate in 5S activities, workplace organization initiatives, and continuous improvement projects as assigned
Other duties may arise since we work together to ensure we support all business activities – seed to sale.