Coordinator Leave Management

Daikin•Waller, TX

11d•Onsite

About The Position

The Leave Management Coordinator assists with administering the provisions granted to employees under the Family Medical Leave Act (FMLA), as well as assisting in the administration of other Leave of Absence Programs including Daikin's Personal Leave of Absence (PLOA) and Daikin's Medical Leave of Absence (MLOA). This position is responsible for managing employee leaves from beginning to end, including communicating responsibilities and expectations. The Coordinator acts as a liaison between location management, the HR Team, TPA, and the employee. They manage leaves in accordance with FMLA, ADA, and other applicable federal, state, and local laws, staying up-to-date on future changes and implementing them as required. The role involves communicating with employees regarding documentation and notice requirements, administering other company time-off programs as assigned, and creating and maintaining accurate and compliant leave of absence tracing and recordkeeping. Maintaining reasonable communication with employees and internal partners throughout the leave and facilitating a smooth and timely return to work are key responsibilities. The Coordinator responds promptly to information requests from leave TPAs, employees, and internal partners, escalating correspondence when necessary. They advise managers and employees on the interaction of leave laws with paid time off, workers compensation, short-term disability, and long-term disability benefits. A thorough understanding of all company benefits is required to ensure employees understand their benefits during a leave or disability event. The position also involves providing support to other HR functions and administrative areas, managing the Remedy ticket system, and performing other duties as assigned, including additional projects to support ongoing business needs.

Requirements

High school diploma or GED equivalent
Proficient computer skills – MS Office – Excel, Outlook, Word and PowerPoint
Experience with HRIS systems/platforms
Ability to focus, high level of attention to detail and accuracy of information
Demonstrate good judgement and problem-solving skills
Effective organizational and time management including priority setting skills
Ability to work independently in a fast-paced environment with changing priorities
Demonstrated ability to deal with confidential and sensitive information
Strong mathematical, technical and analytical skills along with keen attention to detail
Ability to handle a heavy workload and ability to prioritize
Ability and willingness to take on additional responsibilities.
2 or more years preferably in a high-volume manufacturing environment
Leave administration experience in a large company highly preferred

Nice To Haves

Additional training/education is a plus

Responsibilities

Responsible for managing employee leaves from beginning regarding their responsibilities and expectations.
Acts as a liaison between location management, the HR Team, TPA, and the employee.
Manages leave in accordance with FMLA, ADA and other applicable federal, state and local laws including keeping up to date on future changes and implementing changes as required.
Communicates with employees including but not limited to documentation and notice requirements.
Administrates other company time off program as assigned in accordance with company policies and applicable laws.
Creates and maintains accurate and compliant leave of absence tracing and recordkeeping.
Maintains reasonable communication with employees and internal partners throughout the leave and as needed to facilitate a smooth and timely return.
Responds in a timely manner to information requests from leave TPA, employees, and internal partners in a professional manner and escalates correspondence when necessary and appropriate.
Advise managers and employees on the interaction of leave laws with paid time off, workers compensation, short-term disability and long-term disability benefits.
Maintains an understanding of all company benefits to ensure employees understand the function of their benefits during a leave or disability event.
Understand the company’s Leave of Absence policies and the benefits offered by the company.
Provides support to other HR functions and administrative areas in the Company (such as Shared Services).
Responsible for the Remedy ticket system.
Perform other duties as assigned.
Perform additional projects/duties to support ongoing business needs.