Coordinator II Document Control

Abbott Laboratories • Los Angeles, CA

7d • $20 - $41

About The Position

The Coordinator II, Document Control position is responsible for effective change request administration, properly applied configuration control concepts, providing technical support to project teams as required, maintenance of controlled documentation and records, maintenance of documentation databases and enforcing adherence to written documentation policies and procedures.

Requirements

• High School Diploma / GED
• Minimum 4 years 4-5 years related worked experience.
• Solid computer skills and report writing skills.
• Ability to work in a highly matrixed and geographically diverse business environment.
• Ability to work within a team and as an individual contributor in a fast-paced, changing environment.
• Ability to leverage and/or engage others to accomplish projects.
• Strong verbal and written communications with ability to effectively communicate at multiple levels in the organization.
• Multitasks, prioritizes and meets deadlines in timely manner.
• Strong organizational and follow-up skills, as well as attention to detail.
• Ability to maintain regular and predictable attendance.

Responsibilities

• Assure Effective Change Order Administration.
• Ensure that all change requests comply with procedure requirements.
• Coordinate and control the processing of all documentation change requests, procedures, and appropriate documentation.
• Coordinate implementation of change requests with all affected areas/facilities.
• Prioritize and schedule completion of approved change orders
• Work with remote facilities as necessary to assist in changes that affect multiple locations.
• Maintain appropriate logs and records.
• Provide assistance to change requestors in updating documents, creating or updating Bills of Materials and submitting change requests etc.
• Maintain accurate configuration control:
• Control part numbers and revision level assignments.
• Maintain product configurations by ensuring accuracy of Bills of Materials.
• Control Device Master Records.
• Maintain item master accuracy by updating additions, deletions, and other changes as required.
• Assure effective documentation control administration:
• Monitor and prioritize routine documentation activities and requests to ensure customer expectations are met.
• Distribute notifications and updated documents to applicable areas, as required.
• Proofread documents for accuracy and adherence to policies, as necessary.
• Provide technical support to Engineering projects:
• Support Engineering projects to ensure accurate product configuration and documentation of new products.
• Support project teams to ensure change requests are implemented to meet deadlines.
• Support Custom Device Requests to ensure accurate documentation, as necessary.
• Miscellaneous: Create change orders for personnel as requested.
• Provide support to archiving activities.
• Support Customer requests such as; retrieval of old history including down rev. documents and device history, provide copies of procedures and/or procedure books as necessary, update distribution lists etc.
• Evaluate activities and identify areas of improvement and carry out improvement activities.
• Support all Company initiatives as identified by management and in support of Quality Management Systems (QMS), Environmental Management Systems (EMS), and other regulatory requirements.
• Complies with U.S. Food and Drug Administration (FDA) regulations, other regulatory requirements, Company policies, operating procedures, processes, and task assignments.
• Maintains positive and cooperative communications and collaboration with all levels of employees, customers, contractors, and vendors.

Benefits

• Free medical coverage for employees via the Health Investment Plan (HIP) PPO
• An excellent retirement savings plan with high employer contribution
• Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED