Coordinator I - Warehouse

Valaris • Broussard, LA

23d

About The Position

This position is responsible for performing a variety of administrative
functions to support the Warehouse Manager.

Requirements

• Minimum of 1 year experience in a similar role or business area
• Possess strong interpersonal and organizational skills
• Strong attention to detail
• Competent in handling sensitive and confidential information
• Proficient in Microsoft Office suite/PeopleSoft experience a plus
• Must be able to lift, carry, and move up to 50 pounds

Nice To Haves

• Bachelor’s degree from accredited college or university preferred

Responsibilities

• Coordinates and tracks department records with regards to the Corporate Document Standards and maintains organization charts.
• Responsible for processing technical documents received from purchasing department, operations and projects as needed.
• Coordinates domestic and international conference calls and make travel arrangements.
• Compiles information and generates reports; maintains financial information, records, and reports, as needed.
• Maintains and properly disseminates updated department documents, such as long-range plans, department policies and procedures, forms, etc.
• Performs a variety of administrative duties and special projects as requested by management.
• Responsible for Records Retention - consolidates, labels, monitors and coordinates shipment of all department, rig, cost center i.e. all company files to needed disposition – offsite storage, onsite storage, destruction, etc.
• Prepares daily movement report for all movement of assets incoming and outgoing.
• Monitors and supervises shipping and receiving to maintain 48-hour receipts, per company procedures.
• Prepares and confirms hazardous materials manifests for shipment to Valaris rigs
• Obtains customs clearance information as needed for weekly rig shipments.
• Responsible for creating VPNC for vendor discrepancies.
• Maintains department filing, both hard copies and electronic copies.
• Maintains all department schedules, including warehouse accountabilities, warehouse vacation, warehousemen rig assignments.
• Performs Safety Orientations and conducts Daily Tour meetings, weekly safety meeting when needed.
• Reviews and approves accounts payable invoices for correct coding; maintains and tracks the same.
• Assists with and maintains annual warehouse cost center budget
• Obtains quotes, orders, maintains and tracks all facility and operating supplies, repairs and maintenance.
• Maintains the On-Call schedule for the department.
• Performs other duties as may be assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 501-1,000 employees