Coordinator, Hospitality & Events

Broadcast Music, Inc. • Nashville, TN

6d • Hybrid

About The Position

Responsible for providing hospitality services for events, activities, and meetings held at the BMI Nashville office – Creative, to include executing various tasks needed for planning, setup, maintaining, monitoring, and clean up. Assist the Creative Department with special projects as assigned.

Requirements

• High school diploma or GED.
• Two years or more of general housekeeping, food and beverage or catering experience preferred.
• Pleasant personality and professional appearance.
• Excellent interpersonal and communication skills.
• Must be detail-oriented and thorough.
• Excellent communication, organizational and interpersonal skills.
• Strong work ethic.
• Ability to work flexible hours when needed.
• Ability to give guidance to others as well as accept guidance from others.
• Proficient in basic computer skills including Microsoft Office (especially Outlook and Excel), invoice payment systems, and online research of vendors.

Responsibilities

• Executes planning, set-up, service, breakdown and clean-up of meetings and events, including after-hours hospitality events in the Creative area and the building, such as #1 parties, Quarterly BMI Board meetings
• Performs general housekeeping duties throughout the Creative department
• Sets up and assists audio/video presentations using PowerPoint, interconnecting PCs, projectors and screens for on-site meetings in the Creative area.
• Build and maintain vendor relationships.
• Stocks, inventories and orders supplies as needed for the Creative
• Maintains event supply inventory, including tracking items that are removed and returned for the Creative area
• Ensures accurate and timely orders for catering services at the direction of Creative department.
• Builds and maintains vendor relationships.
• Runs errands and makes deliveries as needed.
• Assists and welcomes on-site visitors for the Creative department
• Acts as a liaison with the Facilities department on events organized in the building.
• Assists with Sponsorship Events that are held in the building and offsite
• Assists supervisor with the booking, confirming, and executing events when supervisor is out of the office.
• Supports our BMI Core Values and cultivates a culture of diversity and inclusion.
• Other duties as assigned.
• Regular attendance.

Benefits

• Medical, Dental, and Vision Insurance
• 401K with employer match on 100% of the first 4%.
• Flexible Spending Accounts
• Short-Term & Long-Term Disability Benefits
• Paid Vacation & Sick/Personal Time
• Paid Volunteer Time Off
• 12 Paid Holidays
• Summer Half-Days
• Company Paid Life Insurance
• Up To 12 weeks Paid Parental Leave
• Tuition Assistance Program
• Commuter Benefits (New York)
• Employee Resource Groups
• Entertainment discounts and access to BMI concerts and events in our offices
• Employee appreciation events and holiday parties hosted at all office locations

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED