Coordinator, Grants & Finance

Coca-Cola Scholars Foundation, Inc.•Atlanta, GA

About The Position

The Grants & Finance Coordinator plays a key role in executing the Coca-Cola Scholars Foundation’s scholarship grants, finance and advancement functions. This position reports to the Director of Operations and Finance and coordinates the annual disbursements of all Foundation scholarship awards. Duties include but are not limited to communicating with Scholars, college financial aid offices, and other stakeholders to ensure the seamless distribution of scholarship awards and reporting. The Grants & Finance Coordinator also executes day-to-day financial recordkeeping and reconciliation tasks under the general guidance of the Director of Finance and Operations and works collaboratively with internal teams to maintain the accuracy of stakeholder records across several platforms to support data-driven decision-making. Additionally, this role involves supporting the advancement function by managing stakeholder donations. This includes but is not limited to preparing and tracking invoices and receipts, monitoring donor transactions, and coordinating timely follow-up to ensure accurate reconciliation. The Grants & Finance Coordinator is a key contributor to the efficiency of day-to-day financial, grant and advancement processes. This individual is integral to the Foundation's mission to recognize and empower future leaders.

Requirements

Strong attention to detail with the ability to complete tasks accurately and meet multiple deadlines.
Ability to manage multiple workstreams across the grants, finance, and advancement functional areas under leadership guidance.
Highly organized, with the ability to maintain orderly systems and track tasks to ensure timely completion of assignments.
Experience working with financial databases and CRM systems with an emphasis on maintaining data accuracy and supporting reporting needs.
Experience working with Excel spreadsheets and the ability to customize financial reports and convert financial data into spreadsheets.
Proficient in using technology to streamline workflows, document operational processes, and track key financial and programmatic data.
Clear written and verbal communication skills, with the ability to correspond professionally with team members, Scholars, and external partners.
Collaborative team member who contributes to group efforts and demonstrates accountability when working independently.
Strong interpersonal skills, with a courteous and service-oriented approach when engaging with internal and external stakeholders.
Problem-solving mindset, with the ability to flag issues, suggest practical solutions, and support their implementation.
Adaptability to change, including shifting priorities, evolving technology, and updated procedures.
Thorough record-keeping skills, including maintaining accurate documentation of contact information, award details, and financial disbursements.
Basic data analysis skills, including the ability to review reports and identify inconsistencies or trends to share with the team.
Commitment to high-quality work, with a strong sense of responsibility and attention to the Foundation’s values.
Interest in continuous improvement, with a willingness to learn new tools and contribute to process enhancements.
Appreciation for the Foundation’s mission, with a commitment to supporting Scholars and ensuring operational excellence in grants and finance functions.
Knowledge of Generally Accepted Accounting Principles (GAAP) and ability to apply them to ensure accurate and compliant financial reporting and recordkeeping.

Responsibilities

Enter, verify, and maintain financial data in accounting systems, to support accurate reporting and process continuity including importing and exporting data between platforms.
Coordinate the preparation and tracking of invoices, ensuring timely follow-up and resolution of outstanding items.
Prepare and organize financial documentation for the annual audit, including W-9s, reports, and transaction records.
Process and reconcile credit card charges in a timely and accurate manner.
Respond to internal finance-related inquiries and requests by providing timely, accurate information and coordinating responses as needed.
Support and contribute to special projects and ad hoc financial analysis as assigned by preparing documentation, coordinating inputs and ensuring timely completion.
Update and distribute annual scholarship disbursement communications.
Monitor and maintain scholarship records and disbursement activity within the disbursement portal, ensuring accurate entry and timely updates.
Review and process disbursement requests and scholarship forms, ensuring accuracy, eligibility, and compliance with guidelines.
Track and reconcile scholarship and grant-related transactions.
Support the annual scholarship renewal process, including agreement tracking, financial reporting, and coordination of the renewal and disbursement portals including but not limited to portal updates, testing and deployment.
Create fundraising appeals, campaigns, and donation forms to support development efforts.
Process donor contributions, ensuring proper coding for campaigns, appeals, and constituent data within FENXT.
Prepare and distribute invoices and receipts for Scholars Banquet sponsors, donors, bottler campaigns, and alumni contributions.
Coordinate the preparation and distribution of year-end giving statements, ensuring accuracy and timely delivery to all donors.
Collaborate with the development team to maintain accurate gift records and support timely execution of fundraising activities.