Coordinator, Granting And Hospital Relations (14-month Contract)

SickKids Foundation•Toronto, ON

10d•CA$49,846 - CA$70,367•Hybrid

About The Position

SickKids Foundation, Canada's largest charitable funder of child health research, learning and care, is seeking a Coordinator, Granting and Hospital Relations for a 14-month contract. This role is crucial for ensuring funds are accurately administered, compliant, and aligned with donor commitments. The position supports the Granting and Hospital Relations team by coordinating grant workflows, maintaining data and reporting processes, assisting with stakeholder meetings, and identifying opportunities for efficiency, including the potential use of AI. The role emphasizes integrity, collaboration, excellence, innovation, and inclusion, aligning with the Foundation's mission to support Precision Child Health and create a healthier future for children.

Requirements

Post-secondary certificate/diploma with a minimum of 2 years of experience in a similar role, ideally in administration, fundraising operations, grants, finance, donor relations, or a related environment.
Proficient with MS365, Word, and Outlook with a willingness to learn new computer programs.
Intermediate Excel skills, including VLOOKUP, with comfort working with structured data and identifying inconsistencies or gaps.
Knowledgeable of Blackbaud Customer Relationship Management (CRM) or other equivalent fundraising platforms and CRM database systems.
Experience supporting multiple stakeholders with competing priorities, ideally in a complex or regulated environment.
Proactive in identifying issues and following through independently in a deadline-driven environment.
Ability to work independently while collaborating effectively with team members and stakeholders across the organization.
Strong attention to detail, accuracy, and functionality.
Excellent communication skills, both written and verbal.
Strong sense of confidentiality and experience working with highly sensitive information.
Able to manage multiple projects with various timelines and handle competing and changing priorities.
Highly organized, with sound judgement and the ability to make decisions and take action.
Curious and open to identifying process improvements, including the appropriate use of AI or other tools to reduce routine, low-value work.

Nice To Haves

Familiarity with database queries is an asset.
Understanding of charitable accounting, particularly restricted fund accounting, is an asset.

Responsibilities

Own weekly reporting processes that inform team priorities and highlight risks, delays, data inconsistencies, or gaps.
Coordinate grant workflows to ensure timely approvals, accurate coding, and compliance with donor intent.
Act as a central connector between Foundation and Hospital teams, ensuring alignment on deadlines, data, and processes.
Maintain data integrity across systems supporting grant tracking, external grants, pledge payment schedules, coding adjustments, and reporting.
Support the review of grant requests and related documentation for accuracy and completeness, especially during peak periods and vacations.
Submit recurring grants for approval and process external grant payment requests, or support team members with this function.
Coordinate meetings and training sessions with the Granting & Hospital Relations team and Hospital personnel, including scheduling, agendas, minutes, attendance, and technology requirements.
Maintain team resources, including the team’s intranet page, process documentation, and related tools.
Identify opportunities to streamline routine work, improve processes, and leverage tools, including AI-enabled solutions where appropriate.
Provide additional office and project support as required.