Coordinator, Global Operations - Madison, NJ
About The Position
This role provides administrative support and documentation management for international operations and processes. The Coordinator will assist Global Operations and leadership teams with data management tasks, including creating and maintaining spreadsheets and updating internal systems. They will manage communications, oversee distribution lists, and edit content within the brand intranet tool. The position also involves managing the At Your Service global operations inbox, handling physical mail, coordinating monthly and annual processes, managing help desk tickets, scheduling meetings, and creating presentations for the leadership team.
Requirements
- Strong organizational and time-management skills with the ability to prioritize multiple tasks.
- Requires adaptability to shifting priorities and deadlines.
- Detail-oriented with a commitment to accuracy and quality.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Power Point, Teams).
- Proficiency in Google Workplace
- Quickly adapts to new technologies and platforms.
- Strong ability to work independently and collaboratively in a fast-paced environment.
Responsibilities
- Provide administrative support and documentation management for international operations and processes.
- Assist Global Operations and leadership teams with data management tasks, including creating and maintaining spreadsheets and updating internal systems on both an ad-hoc and scheduled basis.
- Manage communications sent on behalf of Global Operations and Servicing teams, ensuring consistency and brand alignment.
- Oversee internal, affiliate and company-owned distribution lists within the brand communication tool for global outreach lists to ensure accurate and timely communication.
- Edit and update content within the brand intranet tool for Global Operations and Servicing teams, ensuring information is current and accessible.
- Manage the At Your Service global operations inbox, including reviewing, responding to inquiries, and clearing messages promptly.
- Handle physical mail distribution sent to the Sotheby’s International Realty® office located in Madison, NJ.
- Coordinate all internal and external processes on a monthly and annual basis, working closely with Global Operations team and external vendors to ensure timely and accurate execution.
- Manage the help desk tickets assigned to the queue that is overseen by the Global Operations team.
- Responsible for scheduling meetings as needed.
- Responsible for creating presentations on behalf of the leadership team.
Benefits
- Medical, Dental, Vision, Short-term and Long-term disability benefits, AD&D
- 401(k) savings plan with company match
- Paid Time Off to Include Holidays , Vacation Time, and Sick Time
- Paid Family & Paternity Leave
- Life Insurance
- Business Travel Accident Insurance
- All employees receive access to LinkedIn Learning
- Employee Referral Program
- Adoption Assistance Program
- Employee Assistance Program
- Health and Wellness Program and Incentives
- Employee Discounts
- Employee Resource Groups
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
