Coordinator, Foundation

American Welding Society Inc•MIAMI, Doral, FL, US, FL

11h•Hybrid

About The Position

This position provides administrative and clerical support for the AWS Foundation Team, with primary focus on scholarship operations, mailings, document processing, inventory management, and day-to-day operations.

Requirements

Excellent English writing, editing, and proofreading skills.
Strong attention to detail and ability to manage concurrent work projects.
Document management and verification skills.
Basic data entry and database maintenance capabilities.
Inventory tracking and logistics coordination experience.
Excellent phone and email etiquette.
Positive attitude and customer service orientation.
Ability to resolve administrative problems by analyzing information and identifying solutions.
Proficient computer skills (PC-based network, MS Windows, Office, Outlook, Teams, Zoom).
Ability to collaborate with the team using technology (audio/video conferencing, collaborative software).
Ability to work independently with minimal supervision.
Ability to work additional in-office days as needed.
High School diploma or GED.
1 year of experience working in an office desirable.

Responsibilities

Coordinate mailings and shipments, including scholarship checks to schools and grant recipient packets.
Assist with mailed donations and returned scholarship funds processing.
Assist with Donor Thank You Packets (National, District, and Section levels).
Assist with Check Request Process: Adding Vendor IDs, letter/envelope merge, mailing checks, logging check numbers.
Coordinate Welding Competition packet mailing for District Directors.
Assist with Trailer prize mailings for Careers In Welding Mobile Exhibit.
Track news alerts and media mentions (Google Alerts logging).
Maintain welding school locator and informational database.
Upload and verify application documents across scholarship programs (transcripts, cost of attendance, reference letters, photos).
Assist scholarship lifecycle processes and vetting as assigned by Manager, Scholarships.
Assist with applicant and recipient follow-ups.
Support alumni and institutional database maintenance.
Provide support during development of scholarship program announcements.
Support meetings, events, and staff with on-site logistics.
Maintain inventory and supplies for Foundation department operations and storage room organization.
Process and sort mail for appropriate team members.
Perform other duties as assigned.