Coordinator, Facilities

ICU Medical•Southington, CT

12h•Onsite

About The Position

The Facilities Coordinator maintains a clean and safe work environment for the buildings, with responsibilities including actions related to building maintenance. This encompasses overseeing general maintenance, contractor oversight, site safety, site security, landscaping services, shipping/logistics support, and other duties. The role involves a mix of manual labor and oversight of vendors and contractors providing facilities-related services. This position is 100% onsite at the Southington, CT manufacturing facility. ICU Medical is a global market leader in clinically-essential IV therapy and high-value critical care products for hospital, alternate site, and home care settings, following the acquisitions of Hospira Infusion Systems in 2017 and Smiths Medical in 2022. The company focuses on providing consistent quality, innovation, and value through dedicated and non-dedicated IV sets, needlefree connectors, the industry’s broadest IV smart pump offering, IV medication safety software with full IV-EHR interoperability, and significant US IV solutions manufacturing and supply capabilities.

Requirements

Ability to speak, read and write English required
Must be able to perform basic math calculations and navigate through complex computer programs accurately
Must have strong verbal and written communication skills
Must be able to work with minimum supervision
Must be able to work in a fast paced environment
Current forklift certification
Proficient in Word, Excel, and Outlook
Must be 18 years of age
High School diploma or GED equivalent
Minimum 2 years of warehouse, materials handling, mail room, and/or facilities experience

Nice To Haves

Ability to speak read and write Spanish a plus
Oracle experience preferred

Responsibilities

Work with outside service vendors and contractors to ensure work is completed according to specifications (HVAC, Landscaping, Moving, Vending, Plumber, etc.)
Assist the Facilities Manager in all aspects of Building project and pick up supplies and materials as needed
Facilitate bid process when required for facility projects (construction, consulting, new service provider, etc.)
Create purchase requisitions in Oracle for Facilities
Coordinate all site safety requirements (emergency evacuations, AED first aid, HAZCOM)
Inspect and document all safety and facility equipment
Act as an administrator for security system and manage badge requests/access
Maintain inventory levels for all first-aid stations, coffee machines and janitorial supplies
Relocation of office furniture and cubicle/workstation set-up or breakdown
Replace light bulbs and Ballasts
Hang artwork, whiteboards, monitors
Assemble shelving and related equipment
Coordinate and set up conference and/or training rooms
Move furniture
Work on special projects as they arise
Coordinate company vehicle maintenance per manufacturer’s recommended schedules and maintain maintenance records
Ensure that company vehicle fuel levels are topped-off
Maintain cleanliness and readiness of company vehicles
Managing vehicle reservation schedule
Maintain warehouse in a neat and orderly manner and in compliance with corporate policies, procedures and C-TPAT requirements
Collect, package and process all mail and packages out of the San Clemente facility
Receive, record and process all shipments into the San Clemente facility
Conduct material handling activities for R&D and Product Configuration
Maintain accuracy of R&D and Product Configuration inventories
Conduct all related inventory transactions of warehouse inventories for R&D and Product Configuration