Facilities Coordinator

University of Notre Dame • Notre Dame, IN

7d • $25

About The Position

The Facilities Coordinator serves as a vital operational anchor, overseeing the day-to-day maintenance, logistical readiness, and physical integrity of the Mendoza College of Business and the Stayer Center. This role is responsible for ensuring that all environments—including high-tech classrooms, professional offices, student common areas, and premier event spaces—remain safe, functional, and aesthetically aligned with the University’s standards of excellence.

Key Areas of Impact: Operational Excellence: Conducts regular inspections and proactive walkthroughs to ensure all facilities are "mission-ready" for faculty, staff, students, and distinguished visitors. Safety & Compliance: Monitors building conditions to identify and mitigate potential hazards, ensuring that all spaces meet safety protocols and accessibility requirements. Strategic Collaboration: Acts as a primary liaison between the College and campus partners (such as University Facilities, IT, and Housekeeping), as well as external contractors, to streamline work orders and project timelines. Rapid Problem Resolution: Serves as the first point of contact for facility-related emergencies and routine maintenance requests, responding with efficiency to minimize disruptions to the academic and professional calendar. Event & Logistics Support: Assists in the coordination of space configurations for special events, ensuring that the physical environment supports the diverse needs of the Mendoza community. By managing the complexities of the physical plant, the Facilities Coordinator creates a seamless environment that allows for uninterrupted teaching, research, and professional engagement.

Requirements

• High school diploma or GED
• 1 to 2 years experience
• Basic knowledge of building systems and common maintenance practices.
• Ability to communicate clearly and professionally with diverse campus stakeholders.
• Strong organizational skills and ability to manage multiple tasks.
• Ability to work independently and exercise sound judgement.

Responsibilities

• Conducts regular inspections and proactive walkthroughs to ensure all facilities are "mission-ready" for faculty, staff, students, and distinguished visitors.
• Monitors building conditions to identify and mitigate potential hazards, ensuring that all spaces meet safety protocols and accessibility requirements.
• Acts as a primary liaison between the College and campus partners (such as University Facilities, IT, and Housekeeping), as well as external contractors, to streamline work orders and project timelines.
• Serves as the first point of contact for facility-related emergencies and routine maintenance requests, responding with efficiency to minimize disruptions to the academic and professional calendar.
• Assists in the coordination of space configurations for special events, ensuring that the physical environment supports the diverse needs of the Mendoza community.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED