Coordinator, Engineering

Canadian National Railway Company•Homewood, IL

23h•$76,000 - $86,000•Onsite

About The Position

The role is responsible for providing administrative support to the United States (U.S.) Engineering leadership team. The incumbent supports all trades that fall under the Engineering function, including Signals and Communications (S&C), Bridges and Structures (B&S), Design and Construction (D&C), Work Equipment (WE), Track, and Production. At CN, everyday brings new and exciting challenges. You can expect an interesting environment where you’re part of making sure our business is running optimally and safely―helping keep the economy on track. We provide the kind of paid training and opportunities that long-term careers are built on and we recognize hard workers who strive to make a difference. You will be able to thrive in our close-knit, safety-focused culture working together as ONE TEAM. The careers we offer are meaningful because the work we do matters. Join us!

Requirements

Minimum 3 years of experience in an administrative support or related role
Between 2 and 3 years of experience in railroad or union administration
Experience working with management and unionized employees
High School Diploma or General Educational Development (GED)
College Diploma
Valid Driver’s Licence
Proficiency in Microsoft Office applications, including Word and Excel
Knowledge of the Workforce Deployment System (WDS), SAP, PAP, CAT2, My CN Voucher, CN’s eProcurement System for purchasing (SMR), Performance Monitoring Compliance Rules (PMRC), GTS, Training Management System (TMS), Microsoft Team Foundation Server (TFS), eRecords, and the employee dashboard
Excellent writing, spelling, grammar, editing, and proofreading skills
Knowledge of the Southern Region and various locations to assist in identifying the best resolution to matters that arise
Knowledge of S&C union agreements

Nice To Haves

Any of the above designations would be considered an asset

Responsibilities

Process inbound and outbound mail and invoices for payment
Maintain and order office equipment, supplies, and Engineering Department rule books
Support the Production team with clerical duties
Complete all U.S. invoicing in Fieldglass, Tradeshift, and My CN Voucher (MCV)
Complete daily rail testing accrual entries
Process Public Works agreements
Provide back-up support to the Business Manager Engineering and Engineering Clerks
Provide workforce reports and support organizational structure changes
Correct or modify employee timesheets using the CAT2 system in Systems, Applications, and Products (SAP)
Maintain attributes for the Brotherhood of Maintenance of Way Employees Division (BMWED) using SAP PO13
Maintain the Workforce Deployment System (WDS) and enter required data for each territory and bargaining unit
Process BMWED division bulletins biweekly to post vacant positions and awards
Maintain, update, and distribute seniority rosters for the Brotherhood of Railroad Signalmen and the International Brotherhood of Electrical Workers
Respond to calls and correspondence regarding union matters and issue claim response correspondence as directed by Labour Relations (LR) and management
Research and interpret Brotherhood of Railroad Signalmen and International Brotherhood of Electrical Workers (IC/CCP/EJE), Wisconsin Central Railroad (WC), Former Duluth, Missabe and Iron Range Railway (DMIR), and Grand Trunk Western Railroad (GTW) union agreements
Create and distribute weekly, monthly, and annual performance monitoring, rules, and compliance efficiency test reports
Compile information and maintain spreadsheets related to personal injuries
Review and maintain all contracting-out notices, ensure letters are updated and distributed to the union, and schedule and attend conference calls with management, LR, and union representatives to discuss the letters
Schedule, coordinate, and maintain training session rosters for BMWED employees
Support recruitment activities for new employees during interview sessions
Schedule orientation sessions for new hires and ensure employees are staffed and paid appropriately
Submit staff actions for all personnel changes within the department
Maintain and track Signals and Communications (S&C) organizational files, including new hires, retirements, projected retirements, resignations, dismissals, promotions, departmental transfers, and out-of-service employees
Work with management to resolve miscellaneous Human Resources (HR) issues raised by employees
Schedule all employee physicals (e.g., new hire candidates, return to work, Department of Transportation (DOT) medical certificates)
Create notices of investigation and coordinate all scheduling requirements (e.g., conference room, Court Reporter, Hearing Officer)
Coordinate with LR on violations and discipline
Prepare investigation exhibits, including waivers of investigation and letters of discipline and dismissal, and ensure investigation documents are scanned and attached to the Performance Assessment Process (PAP) and employee eRecords
Process letters of instruction and staff actions for employee movements and displacements for BMWED employees
Research and process BMWED time claims using the Grievance Tracking System (GTS)
Create and distribute Engineering Notices
Process requests for data required by the BMWED General Chairman