Coordinator, Development Financial Services

CIM Group • Los Angeles, CA

9d • Onsite

About The Position

This position works as a Coordinator for the Development Financial Services Department. The Coordinator works with Development, Development Accounting, and other corporate divisions, to support the efficient and timely processing of contracts and invoices. This role will follow compliance and development related procedures, including but not limited to vendor and contract set-up/processing; invoice processing; vendor coordination for insurance compliance, invoices, waivers, etc.; waiver and preliminary notice tracking. The role will work with project teams to facilitate account set up, billing queries and other administrative concerns throughout the pre-development and construction process.

Requirements

• Minimum 1 year of Accounts Payable, contracts, and/or relevant experience.
• Proficient in Microsoft Office.
• Interpersonal skills to effectively communicate with third-party vendor inquiries.
• Aptitude for the fundamentals related to Real Estate, Legal, Accounting and related fields.

Nice To Haves

• Understanding of basic legal and accounting principles preferred but not required.
• Real estate and/or construction contracting experience preferred but not required.
• Experience with Yardi or related accounting software preferred, but not required.

Responsibilities

• Assist the Development Department with contract set-up, accounts payable, and administrative tasks.
• Process Development invoices and pay applications in Yardi Payscan, including review of preliminary notices and lien waivers.
• Work closely with Legal and Risk departments to draft and package contract documents and exhibits.
• Resolve and respond to issues and discrepancies related to job and contract set-ups, invoice payments, etc.
• Obtain, review, and process vendor insurance documentation.
• Ensure timely payment of invoices by reviewing pending contracts and invoice approvals.
• Work with Accounting and project teams to ensure proper job-cost accounting.
• Perform other administrative tasks as needed.
• Operate standard office equipment.
• Attend training sessions for job cost accounting and software.
• Be responsive and flexible to new projects.
• Observe and implement best practices among different project teams.

Benefits

• A variety of Medical, dental, and vision benefit plans
• Health Savings Account with a generous employer contribution
• Company paid life and disability insurance
• 401(k) savings plan, with company match
• Comprehensive paid time off, including: vacation days, 10 designated holidays, sick time, and bereavement leave
• Up to 16 hours of volunteer time off
• Up to 16 weeks of Paid Parental Leave
• Ongoing professional development programs
• Wellness program, including monthly and quarterly prizes

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed