Coordinator Business Support

Hilton Grand Vacations • Las Vegas, FL

2d

About The Position

This role is responsible for coordinating planning and reporting activities, maintaining department schedules and calendars, preparing and distributing recurring reports, tracking deliverables, and supporting the execution of budgeting and forecasting processes. The Coordinator assists with organizing information, maintaining documentation, monitoring deadlines, and facilitating communication related to departmental activities. Success in this role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a deadline-driven environment.

Requirements

• Strong organizational skills and attention to detail
• Effective written and verbal communication skills
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment
• Strong customer service and interpersonal skills
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint
• Ability to maintain accurate records, reports, and documentation
• Ability to work independently on routine tasks and collaboratively as part of a team
• Strong follow-up skills with the ability to track assignments and deliverables through completion

Nice To Haves

• Experience supporting financial operations, accounting, or business management functions

Responsibilities

• Maintains recurring financial, operational, and management reports by updating templates, compiling information, and distributing reports to stakeholders.
• Assists with forecast and budget administration by collecting submissions, updating planning files and systems, and tracking completion of required deliverables.
• Maintains planning calendars, schedules, distribution lists, and supporting documentation for forecasting, budgeting, month-end, and other departmental activities.
• Coordinates meetings, prepares materials, and distributes agendas, reports, presentations, and follow-up communications.
• Tracks deadlines and deliverables, follows up with departments as needed, and escalates overdue items to management.
• Maintains department records, files, process documentation, and reporting archives.
• Assists with special projects and other administrative or operational activities as assigned.
• Performs other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed