Coordinator, Business Process - Office Administration
About The Position
Savage Company is looking for a Financial & Logistics Coordinator that will support rail logistics functions and business process functions. We are stewards of data integrity, processing, analyzing, and validating Savage’s financial and operational data. All information flowing between the field and back-office is our responsibility whether it’s keyed by hand or interfaced across systems. We are the support hub for our field team members, acting as a single point of contact for all back-office support. Military Veterans and National Guard Reservists are encouraged to apply!
Requirements
- Follow written and/or verbal instructions with minimal supervision
- Attention to detail, self-motivated, and strong organizational skills
- Multi-task in fast paced, consistent high volume environment
- Strong customer service skills
- Strong working knowledge of MS Office Suite to include Word, Excel, and Power Point, Outlook
- Work overtime when needed
- Professional interaction and collaboration with other Savage Team Members and customers
- Dependability in attendance required
- Time management skills
- 2 years of professional work experience (Required)
Responsibilities
- Interface directly with customers
- Manage customer orders and inventory systems
- Follow written and/or verbal instructions with minimal supervision
- Check emails throughout the day for order status changes/additions
- Ensure all railcar inbound and outbound inspections are complete before releasing and filed
- Follow Savage/customer policies and procedures (internal controls, record retention, verifications, etc.)
- Fax or scan Bill of Ladings to customers and designated parties (as required)
- Directly process data such as initiating system interfaces, creating customer invoices, coding AP, etc.
- Validate data manually or through automation
- Manage multiple communication channels between operations and the back office
- Monitor and reinforce accounting processes and internal controls
- Review income statements to identify timing and posting issues for revenues and expenses
- Interface with teams that are functionally and geographically diverse
- Provide administrative support covering logistics, HR, and financial functions
- Answer incoming phone calls and greet office visitors, directing them appropriately
Benefits
- We provide Uniforms & PPE (laundering included)
- Paid Holidays & Paid Time Off (PTO)
- Profit Sharing
- Opportunities for growth
- Excellent benefits including medical, dental, vision, and 401(k) with match
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
