Coordinator, Business Operations

AIPAC•Washington, DC

13h•Hybrid

About The Position

The National Events & Programming (NEP) Department is seeking a CCC who will provide operational and logistical support to the NEP Teams and Regional Event Directors. The Business Operations Coordinator will work in close collaboration with other members of the Business Operations team on projects and tasks related to the management, creation, and implementation of departmental processes and systems as well as overall operations and organization, with a primary focus on leveraging AIPAC approved AI Platforms to expand their organizational use in event planning and execution.

Requirements

1-3 years experience in event planning or another relevant role.
1-3 years experience in an administrative support role.
Outstanding organizational skills with excellent attention to detail as well as the bigger picture.
Comfortable working in a pro-Israel political environment required.
Perform calmly and efficiently in high-pressure, fast-paced situations.
Time management and ability to meet deadlines.
Competent in Microsoft Office Suite & Excel.
Able and willing to master intricate technological systems for project management.
Enthusiastic self-starter with a can-do attitude; can work independently and as part of a team.
Ability to exercise considerable judgment and discretion as well as maintain confidentiality.

Nice To Haves

Experience with Smartsheet, Salesforce, AI Modules preferred, but not necessary.

Responsibilities

Assist business operations team with system development and management, including but not limited to Salesforce, Smartsheet, Perplexity, VON, and Concur.
Learn departmental systems and leverage AI tools to help streamline, maintain, and improve those systems in support of Regional Event Directors and Regional Events teams.
Develop and refine standard operating procedures within AIPAC Approved AI platforms to improve efficiency and consistency across National Events and Regional Events.
Support Regional Event Directors and Regional Events teams with event planning and execution, partnering on scheduling, consistent communication and documentation, and event logistics.
Serve as a primary operational point of contact and resource for Regional Event Directors and Regional Events teams throughout event planning and execution.
Take initiative to help solve problems within the department and use judgement to get involved in various projects beyond the current scope of work.
Provide light-touch support in tracking department, event, and project budgets as needed.
Create agendas, take notes, and track follow-up action items for department and cross-team meetings.
Help coordinate department engagement and team-building efforts, including staff meals, celebrations, and retreats.
Provide administrative support to the department as needed.
Perform other duties as assigned.