Coordinator Bid │Corporate (Springdale, AR)

Tyson Foods•Springdale, AR

4d•Onsite

About The Position

The primary function of this position is to read, interpret, and complete K-12 National School Lunch Program bid contracts and Requests for Proposal (RFPs). This role includes working with other departments to obtain required information, verifying Tyson's availability to ensure contract compliance, creating letters, obtaining signatures, and gathering company policies required for bid submission. Additional responsibilities include evaluating whether requested products meet bid contract item specifications and entering pricing information into bid contract forms. The position requires maintaining accurate records of commonly used bid materials and documentation, as well as ensuring the accuracy of information in all third-party bidding systems. The role is responsible for submitting renewal and non-renewal letters and managing all correspondence related to bid contracts. Responsibilities also include obtaining award information, gathering competitive pricing data, and verifying that information is accurately entered into BidAdvantage. The position works closely with other departments to communicate and coordinate their responsibilities to maintain compliance with bid contract requirements. Additional duties include uploading signed state participation agreements to the shared drive and uploading signed bid contracts into the Contract Management System (CMS). In addition to school bid contracts, this position is responsible for completing State Participation Agreements to ensure eligibility to conduct USDA commodity reprocessing business in each participating state.

Requirements

High school diploma or equivalent.
Three or more years of office experience required.
Advanced computer skills, including proficiency in Microsoft Excel and Microsoft Word.
Strong written and verbal communication skills.
Demonstrated professionalism in all communications.
Self-motivated with exceptional organizational skills and the ability to manage high-pressure deadlines.
Ability to maintain composure and accuracy while meeting required deadlines.
Capable of interpreting technical and detailed guidelines, policies, and procedures.
Strong analytical and problem-solving skills with the ability to evaluate and resolve complex issues.

Nice To Haves

One year of experience with Tyson office systems preferred.

Responsibilities

Read, interpret, and complete K-12 National School Lunch Program bid contracts and Requests for Proposal (RFPs).
Work with other departments to obtain required information.
Verify Tyson's availability to ensure contract compliance.
Create letters, obtain signatures, and gather company policies required for bid submission.
Evaluate whether requested products meet bid contract item specifications.
Enter pricing information into bid contract forms.
Maintain accurate records of commonly used bid materials and documentation.
Ensure the accuracy of information in all third-party bidding systems.
Submit renewal and non-renewal letters.
Manage all correspondence related to bid contracts.
Obtain award information.
Gather competitive pricing data.
Verify that information is accurately entered into BidAdvantage.
Communicate and coordinate with other departments to maintain compliance with bid contract requirements.
Upload signed state participation agreements to the shared drive.
Upload signed bid contracts into the Contract Management System (CMS).
Complete State Participation Agreements to ensure eligibility to conduct USDA commodity reprocessing business in each participating state.