Coordinator, Audit & Adjustment

FFF Enterprises•Temecula, CA

2d•Onsite

About The Position

The Audit and Adjustment Coordinator is responsible for ensuring the company’s systems and database meet its contractual arrangements with respect to GPO and associated vendor agreements. This position validates pricing for company customers and products. Primary functions are to monitor GPO, IDN and Health System contract pricing to ensure operational effectiveness and verify FFF is compliant with the contractual obligations related to pricing and reporting requirements. This person must have good interpretive and analytical skills in order to read, understand, and implement customer and vendor contracts. This position requires direct interface with Pricing Lead, Chargeback Lead, SCO Business Analyst, Commercial, Customer Service, Customer Accounts, and Financial Services as well as suppliers. Must be able to communicate effectively with the aforementioned departments to resolve issues.

Requirements

High School diploma or equivalent
Minimum one (1) year experience in contracts administration or directly related audit field
Must have strong organizational skills
Must have a detail orientation and the proven ability to prioritize work
Must have effective verbal and written communication skills
Must have the ability to work with limited supervision and as part of a team
Sound decision-making abilities
Ability to communicate effectively with internal/external customers/management at all levels
Must have analytical skills
Must have accuracy and diligence to the task at hand
Proficient in Microsoft Word, Excel, and Access
Desire and ability to take on new responsibilities and tasks
Ability to recommend solutions to a wide variety of problems
Understanding of and ability to interpret written contracts
Ability to work overtime as needed

Responsibilities

Audit condition records and listings ensuring all fields are entered accurately and communicated pricing team members and commercial teams
Audit pricing agreements ensuring adherence to the contract pricing, terms and customer eligibility. Work with suppliers and pricing team members to resolve any discrepancies
Create and manage customer credit/rebill adjustments resulting from contract price or discount price discrepancies
Work with SCO Business Analyst and Pricing Lead to identify and implement efficiencies through process improvements and/or systems enhancements
Compile any data requested for price validation purposes
Continuously strive to improve processes, service quality to internal and external customers
Communicate to the appropriate teams when changes are made that will affect the following processes: order entry, accounts receivable, pricing or reporting
Adheres specifically to all company policies and procedures, Federal and State regulations and laws
Display dedication to position responsibilities and achieve assigned goals and objectives. Represent the Company in a professional manner and appearance at all times. Understand and internalize the Company’s purpose. Display loyalty to the Company and its organizational values
Display enthusiasm and dedication to learning how to be more effective on the job and share knowledge with others
Work effectively with co-workers, internal and external customers and others by sharing ideas in a constructive and positive manner; listen to and objectively consider ideas and suggestions from others; keep commitments; keep others informed of work progress, timetables, and issues; address problems and issues constructively to find mutually acceptable and practical business solutions; address others by name, title, or other respectful identifier, and; respect the diversity of our work force in actions, words, and deeds
Comply with the policies and procedures stated in the Injury and Illness Prevention Program by always working in a safe manner and immediately reporting any injury, safety hazard, or program violation
Ensure conduct is consistent with all Compliance Program Policies and procedures when engaging in any activity on behalf of the company. Immediately report any concerns or violations
Other duties as assigned