Coordinator & Advisor

University of Washington•Seattle, WA

3d•Hybrid

About The Position

The Office of Merit Scholarships, Fellowships & Awards (OMSFA) Coordinator & Advisor advances the work of our small but dedicated scholarship advising team through coordinating and managing communication and outreach efforts, supporting administrative elements of scholarship application and selection processes, as well as engaging in scholarship advising with undergraduate students. The OMSFA Coordinator & Advisor will also take an active role in supporting the Benjamin Gilman International Scholarships and Boren Scholarships, serving as the primary advising contact for undergraduate students, offering application support and feedback to assist students in developing competitive applications for these national scholarships, and coordinating Gilman alumni engagement. The Coordinator & Advisor will also provide administrative support for other scholarships, including the undergraduate Bonderman Travel Fellowship. Work is largely conducted in-person with limited remote work availability. This position is funded through June 30, 2028. There is a possibility for extension based on funding.

Requirements

Bachelor’s degree in any academic field.
Two years of experience in student support services, advising or program support.
Excellent oral and written communication skills, including presentation and public speaking experience.
Strong problem-solving, management, and organizational skills.
Ability to take initiative and to work independently with minimal supervision.
Enjoy working with students and possess strong interpersonal skills, including an ability to communicate effectively across diverse cultural backgrounds and life experiences.
Team-oriented, collaborative approach and a desire to interact with colleagues across departmental units.
Well-organized, efficient, works well under deadlines, and is attentive to details.
Proficient with MS Word, Excel, and PowerPoint, social media, data management, and with website content management systems (e.g., WordPress or ProcessWire).

Nice To Haves

One year of experience in program coordination or management.
Experience in international education, experiential learning or a related field.

Responsibilities

Coordinate and facilitate OMSFA programming, workshop and events.
Support Gilman, Boren, Bonderman and other national, international, and internal UW scholarship application and nomination processes for undergraduate students and alumni, including advertising, soliciting and coordinating faculty, staff and alumni review committee and interview volunteers.
Occasionally serve on review/interview committees for scholarships.
Engage in outreach on behalf of OMSFA, create OMSFA outreach materials, represent OMSFA at campus events.
Provide critical insight into strategies for intentionally incorporating DEI values into OMSFA programming and processes.
Assist in the maintenance of scholarship databases and applications.
Manage regular website updates, social media and listserv emails.
Support data collection, management and evaluation to inform our work.
Assist with office administration, including scheduling meetings, tracking calendars, planning events, etc.
Serve as a primary advisor for students seeking general scholarship information through one-on-one appointments and group sessions/events.
Facilitate workshops, information sessions and other events to assist undergraduate students in developing skills and tools relevant to undergraduate scholarships and fellowships.
Serve as the primary scholarship advisor and contact for the Gilman Scholarship and Boren Scholarship, conducting outreach, hosting events and one-on-one advising to support students in applying, and coordinating with Gilman alumni to engage with future applicants.