Coordinator Administrative Services - Athletics

University of Akron•Akron, OH

2d•Onsite

About The Position

Responsible for providing administrative, personnel, financial, and operational support to the Athletics Department. Duties include overseeing staff personnel actions and maintaining confidential records; assisting with expense reports; and coordinating calendars, meetings, and travel for senior athletics staff. The role also manages events and special projects, provides functional guidance to administrative staff, and serves as a liaison between Athletics, other campus units, donors, and external stakeholders.

Requirements

Requires a high school diploma.
Requires a minimum of 4 or more years of progressively responsible work experience with complex administrative, operational management, or personnel functions in a complex organization such as education, legal, corporate, or nonprofit setting.
Strong organizational and project management skills with the ability to manage multiple priorities and meet deadlines.
Excellent communication and interpersonal skills; ability to work effectively with diverse groups of faculty, staff, students, donors, and external stakeholders.
High level of discretion and judgment in handling confidential personnel and financial information.
Proficiency with office productivity software (e.g., Microsoft Office) and enterprise systems for HR, finance, or data management.
Ability to anticipate needs, problem-solve independently, and support leadership in strategic and operational initiatives.
Demonstrated ability to provide functional guidance and support to other administrative staff.

Nice To Haves

Bachelor’s degree preferred.

Responsibilities

Oversee staff personnel actions, including searches, appointments, renewals, leave requests, and workday actions.
Maintain confidential personnel files, serving as the primary hiring process manager for Athletics.
Provide functional guidance to departmental administrative staff.
Maintain calendars, schedule and organize meetings, prepare agendas and correspondence, and coordinate travel arrangements.
Ensure the senior athletics staff is aware of key deadlines and issues.
Manage office schedules, conference rooms, and student assistant scheduling.
Plan and coordinate events, programs, and special projects.
Serve as a liaison between athletics and external stakeholders, as well as between the Athletics Department and the university community.
Provide administrative support to Athletics department personnel as needed.
Act as a liaison between the senior athletics staff and departments, other campus units, donors, and external stakeholders.
Respond to inquiries from faculty, staff, students, and the public.
Assist in reconciling senior athletics staff expense reports.