Coordinator, Academic Pulmonary Division

NYU Langone Health•Mineola, NY

2d•Onsite

About The Position

NYU Langone Hospital—Long Island is a 591-bed university-affiliated medical center, which offers sophisticated diagnostic and therapeutic care in virtually every specialty and subspecialty of medicine and surgery. We are a major regional healthcare resource with a deep commitment to medical education and research, offering a full complement of inpatient and outpatient services. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge. In this role, the successful candidate under direction coordinates the Fellowship Program and rotations of fellows, medical residents and students. Interacts with Division Chief, Program Director and Academic Affair

Requirements

Bachelor's Degree
3- 5 years In a healthcare setting
Strong communication (both oral and written), interpersonal, organizational, Multitasking, and customer service skills.
Intermediate computer skills including MS Office (Outlook, Word, Excel).

Nice To Haves

Knowledge of IDX.
Knowledge of Medical Terminology.

Responsibilities

Performs other duties as assigned
Responsible for the coordination of all aspects of the Fellowship Program (Fellowship Manual, housing, utilities, visas, travel/conference expenses, etc.).
Processes applications and maintains accurate and current files on each applicant, current fellows and alumni.
Coordinates off-site rotations for fellows, residents and medical students as necessary.
Oversees and facilitates the interview and selection process for candidates to the fellowship program and elective rotations.
Responds to inquiries via the internet, fax, ERAS and telephone.
Works with managers/physicians to schedule meetings, lectures and conferences.
Coordinates outside lectures for attending physicians and fellow.
Responsible for booking conference rooms for educational meetings , CME Lectures, Medical Grand Rounds (Advances in Medicine) and Core Lectures including obtaining/coordinating funding and educational grants, honorariums and travel.
Processes incoming and outgoing mail distributing to the appropriate recipient, orders stationary, business cards and forms for printing.
Produces weekly PCAs for doctor s non-contracted pay, check requests, travel reimbursement, expenses, and grant account tracking information.
Monitors attendance, vacations, etc.
Submits purchase requisitions and follows-up as necessary.
Interfaces with Academic Affairs.
Provides administrative support to Fellows.
Secures all necessary ACGME documentation.
Coordinates evaluations, and annual recruitment.
Oversees elective rotations, the integration of the fellow program into the workings of the division.
Updates and maintains all information on fellows, including procedure logs, schedules, and evaluations in NEW INNOVATIONS program.
Prepares and executes various reports and surveys mandated by accrediting agencies and WUH Academic Affairs Department.
Keeps detailed files, evaluations, and reports on current and former fellows.
Makes up various lecture and curriculum schedules for fellows.
Prepares, updates and distributes schedules, handouts and assignments for fellows, residents and medical students on rotation.
Responsible for credentialing process of new physicians to staff and reappointments to staff, ensures paperwork is correct and complete.
Works with division and voluntary attending physicians.