Coordinator, Academic for Fellowship Program - Pulmonary Division

NYU Langone Health • Mineola, NY

11d • Onsite

About The Position

NYU Langone Hospital—Long Island is a 591-bed university-affiliated medical center offering sophisticated diagnostic and therapeutic care. It is a major regional healthcare resource committed to medical education and research. NYU Langone Health values equity and inclusion, striving to be a place where diverse talent can thrive. This role coordinates the Fellowship Program and rotations for fellows, medical residents, and students under the direction of the Division Chief and Program Director.

Requirements

• Bachelor's Degree
• 3-5 years of experience in a Healthcare setting
• Strong communication (both oral and written), interpersonal, organizational, multitasking, and customer service skills
• Intermediate computer skills including MS Office (Outlook, Word, Excel)
• Qualified candidates must be able to effectively communicate with all levels of the organization.

Nice To Haves

• Knowledge of IDX
• Knowledge of Medical Terminology

Responsibilities

• Coordinates the Fellowship Program, including the Fellowship Manual, housing, utilities, visas, and travel/conference expenses.
• Processes applications and maintains accurate files for applicants, current fellows, and alumni.
• Coordinates off-site rotations for fellows, residents, and medical students.
• Oversees and facilitates the interview and selection process for fellowship candidates and elective rotations.
• Responds to inquiries via internet, fax, ERAS, and telephone.
• Works with managers/physicians to schedule meetings, lectures, and conferences.
• Coordinates outside lectures for attending physicians and fellows.
• Books conference rooms for educational meetings, CME Lectures, Medical Grand Rounds, and Core Lectures, including coordinating funding, educational grants, honorariums, and travel.
• Processes incoming and outgoing mail, orders supplies, and manages printing requests.
• Produces weekly PCAs for non-contracted pay, check requests, travel reimbursements, expenses, and grant account tracking.
• Monitors attendance and vacations.
• Submits and follows up on purchase requisitions.
• Interfaces with Academic Affairs.
• Provides administrative support to Fellows.
• Secures all necessary ACGME documentation.
• Coordinates evaluations and annual recruitment.
• Oversees elective rotations and the integration of the fellow program into the division.
• Updates and maintains all information on fellows in the NEW INNOVATIONS program, including procedure logs, schedules, and evaluations.
• Prepares and executes various reports and surveys mandated by accrediting agencies and the WUH Academic Affairs Department.
• Keeps detailed files, evaluations, and reports on current and former fellows.
• Creates lecture and curriculum schedules for fellows.
• Prepares, updates, and distributes schedules, handouts, and assignments for fellows, residents, and medical students on rotation.
• Manages the credentialing process for new physicians and reappointments, ensuring paperwork is correct and complete.
• Works with division and voluntary attending physicians.
• Performs other duties as assigned.

Benefits

• Comprehensive benefits and wellness package
• Financial security benefits
• Generous time-off program
• Employee resource groups for peer support
• Holistic employee wellness program focusing on physical, mental, nutritional, sleep, social, financial, and preventive care.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level