Coordinator, A&R

Universal Music•Santa Monica, NY

About The Position

Island Records is seeking an A&R Coordinator to support the SVP, Head of A&R and the A&R team across day-to-day operations, artist development, and recording projects. This role serves as a key administrative and project management partner, helping coordinate recording activity, creative meetings, artist communications, and executive priorities in a fast-paced, collaborative environment. The ideal candidate is highly organized, detail-oriented, and passionate about artist development. They thrive in a fast-moving environment, can manage multiple priorities simultaneously, and are eager to contribute to the creative process while providing exceptional operational support.

Requirements

2+ years of administrative, project coordination, or related experience within the music or entertainment industry.
Exceptional organizational, time management, and project coordination skills with the ability to manage multiple priorities in a deadline-driven environment.
Strong written and verbal communication skills.
Positive, proactive, and resourceful approach with a strong sense of ownership and follow-through.
Ability to exercise discretion and handle confidential information with professionalism.
Collaborative mindset with the ability to build strong working relationships across departments and with external partners.
Excellent attention to detail and commitment to accuracy.
Proficiency in Microsoft Office Suite.

Nice To Haves

Previous experience supporting executives or teams within the music or entertainment industry is preferred.
Experience supporting one or more senior executives or teams is preferred.
Familiarity with file-sharing and collaboration platforms such as Dropbox, Box, or similar tools is a plus.
Knowledge of music production workflows, recording studio environments, and digital music platforms is preferred.
Passion for music, artist development, and the creative process.
Flexibility to work occasional evenings or weekends as required/requested.

Responsibilities

Provide administrative support to the A&R team, including managing calendars, scheduling meetings, coordinating travel, and processing expenses.
Manage high-volume communications, including email correspondence, incoming calls, and meeting requests.
Prepare agendas, presentations, listening session materials, and other assets needed for internal and external meetings.
Track recording activity and facilitate the delivery of audio files between artists, producers, engineers, mixers, mastering engineers, and internal teams.
Coordinate recording sessions, including scheduling studios, booking session logistics, and maintaining recording calendars.
Assist with maintaining recording budgets, processing invoices, and tracking project-related expenses.
Support artist development initiatives by coordinating creative meetings, listening sessions, showcases, and other A&R activities.
Partner cross-functionally with Marketing, Creative, Digital, Production, Business Affairs, Finance, and external partners to support artist projects and releases.
Organize and maintain project documentation, creative assets, and recording files to ensure accurate recordkeeping and efficient collaboration.
Coordinate department-wide projects and provide operational support across multiple artist campaigns and initiatives.
Handle additional administrative and special projects as assigned.

Benefits

Comprehensive medical, dental, and vision coverage
100% coverage for out-patient in-network mental health services
Fertility coverage for eligible medical plan participants
Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)
Student Loan Repayment Assistance and Tuition Reimbursement
401(k) with 100% immediate vesting on the first 5% of your contributions, plus an additional UMG contribution
Flexible Paid Time Off (PTO) for exempt employees
3-weeks PTO for non-exempt employees
2-weeks paid Winter Break
10 Company Holidays (including Juneteenth and Wellbeing Day)
Summer Fridays (between Memorial Day and Labor Day)
Generous paid parental leave for every type of parent