Coordinator, A&R and Admin

Warner Music•Nashville, TN

9d•Hybrid

About The Position

The Warner Chappell Music (WCM) Nashville team is at the epicenter of country music and songwriting. This role involves working with music daily, assisting the A&R team, onboarding songwriters, managing marketing materials, coordinating events, and handling administrative tasks related to music publishing.

Requirements

One (1) to three (3) years of responsible administrative experience preferably in a music publishing or related business.
A satisfactory equivalent of education, training and experience in related fields and/or educational disciplines, sufficient to qualify for the requirements of position.
Interest and knowledge of contemporary music and current music trends.
Strong organization skills, high attention to detail.
Strong communication skills (written and verbal).
Ability to adhere to deadlines and execute on tasks and handle multiple, diverse assignments while producing quality work and being accountable.
Ability to work well on a team.
Demonstrate ability to be innovative and suggest change/improvements within scope of work.
Anticipates needs and creates efficient and effective processes.
Self-starter, self-motivated, and takes responsibility/ownership of tasks.

Nice To Haves

A baccalaureate degree with a major in business or a related field is preferred.
Ability to design high-quality decks and visual materials using presentation platforms, such as Canva or Google Slides .
A proactive approach to integrating Generative AI (e.g., Gemini) into everyday work to support and streamline daily tasks and overall productivity.

Responsibilities

Assist Designated Members of the A&R Team
Assist with Onboarding Songwriters and maintaining their marketing materials & bios
Coordinating quarterly charity events for staff/writers
Manage holds and cuts for Warner Chappell writers and joint venture writers.
Check label copy to ensure cuts are recorded in ARROW system.
Update internal systems with images and writer bios for the Nashville section.
Keep e-blast contact groups up to date in email marketing system
Coordinating travel & bus trips for writers
Book Travel & prepare T&E Reports for A&R reps.
Coordinate and assist Teams w/A&R (Events, Road, Retreat) – this would include managing budget/billbacks.
Assist with confirming internal writer rooms and external writing sessions.
Provide daily brief on room assignments each morning.
Confirm all co-writes for designated A&R Reps’ rosters and ensure that all necessary details are recorded correctly in writer calendars.
Assist with booking studios for visiting WC writers
Assist with writer camps, including coordinating sessions and studios
Take signing and group photos as requested.
Assisting A&R with Catalog organization/creating playlists
Assist with scheduling demo sessions.
As needed assist with office aesthetics/furnishings.
Completes various tasks in conjunction with the administration team, including: set up of schedule A and new songs in our publishing system securing and uploading audio files as needed for internal systems generating song lists for specified catalogs gathering ‘first use’ information for new releases assisting with training of Emerging Talent Associates (ETAs) liaise with A&R team for song information from camps, bus trips, and retreats ad hoc research assignments to support the work of the Admin team
Be present for all company sponsored events to work as directed.
Cover email/text communication when A&R are out of office.
Attend shows/writer rounds to support A&R initiatives and report back on talent and acts of interest.
Network with industry to broaden/strengthen connections.
Provide support to Office Manager on internal/external events.
Familiarize yourself with the song catalog.