Coord, Contracts - Onsite

PFG | Performance Good Group

5d•Onsite

About The Position

Under direct supervision, carries out the clerical aspects of the contract and bidding documentation function. Works directly with the bidding agencies as a primary contact and works closely with sales to communicate bid awards. Communicates and interacts with customers, vendors and co-workers professionally ensuring questions are answered accurately and in a timely manner. Functions as a team member within the department and organization, as required, and perform any duty assigned to best serve the company.

Requirements

High school diploma or equivalent.
Strong communication, analytical and problem-solving skills.
Required proficiency in Microsoft Office: Intermediate Word, Advanced Excel (must have skills such as pivot tables, VLOOKUP, IF, NestedIF, etc.)
Must maintain confidential pricing information.
Professional conduct required.
6-12 months Accounting, Admin, or related experience

Nice To Haves

Prefer knowledge of the vendor community
Prefer prior experience in finance or pricing.
1-2 years Accounting experience
CPCM Preferred

Responsibilities

Maintain a log of bids received, the delivery and results of those bids; copy bids and distribute to buyers for pricing; transfer bids to spreadsheet format, if possible, for analysis purposes.
Solicit agencies for new bid opportunities.
Create and maintain contracts associated with the bids; ensure all requirements outlined in the bids are achieved and provide analysis of bids for profitability.
Delivery, arrange for delivery, and verification of delivery.
Gather bid results and recaps of competitor pricing; keep accurate records on file of all bids; check for accuracy in bid results and challenge any discrepancies.
May perform other administrative related responsibilities, such as oversee the creation of and maintenance of nutritional catalogs / database; assist accounts receivable in resolving billing discrepancies.
Performs other related duties as assigned.