Coord, Academics

The University of New Mexico•Albuquerque, NM

2d•Onsite

About The Position

The Department of Earth and Planetary Sciences is seeking a reliable and personable administrative professional to join the team as an Academic Coordinator. This position supports the Department Administrator and the daily administrative needs of the department including: Serves as a principal liaison between students and/or faculty, staff, other departments, and/or external constituencies on day-to-day programmatic, operational, and administrative issues. Resolves administrative problems, as appropriate, and/or refers problems to key faculty or staff for resolution. Monitors, reconciles, and assists with fiscal administration for the unit, including but not limited to timekeeping and payroll, undergraduate employment, seminar and faculty travel, inventory, reimbursements, and/or purchasing. Collects and analyzes data; prepares scheduled and special reports and statistical information; maintains records and documentation, tracks student progress through the program for completion of requirements; coordinates information required for program operations. Coordinates and/or facilitates seminars, meetings, special projects, departmental events, faculty/staff searches, and evaluates the success of these events. Performs or delegates clerical and administrative support tasks, including creating and editing correspondence, academic course scheduling and/or catalog edits, web pages including departmental social media presence, purchasing documents, reports, program handbooks, and other related publications. May coordinate the activities of support staff, consultants, faculty, and/or volunteers engaged in implementation and administration of unit objectives. Supervise and train student office employees, volunteers, and/or interns, as appropriate Performs miscellaneous job-related duties as assigned. Each day in the position may vary based on departmental needs, so flexibility and organization skills are critical to success. The final salary for this position is dependent upon total Education and Experience See the Position Description for additional information. Conditions of Employment Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.

Requirements

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Nice To Haves

Work experience at UNM
Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
Knowledge of university accounting procedures involving procurement, travel, contract and grant processes, and/or employment.
Knowledge of event planning and scheduling techniques.
Ability to make administrative/procedural decisions and judgments on sensitive confidential issues

Responsibilities

Serves as a principal liaison between students and/or faculty, staff, other departments, and/or external constituencies on day-to-day programmatic, operational, and administrative issues.
Resolves administrative problems, as appropriate, and/or refers problems to key faculty or staff for resolution.
Monitors, reconciles, and assists with fiscal administration for the unit, including but not limited to timekeeping and payroll, undergraduate employment, seminar and faculty travel, inventory, reimbursements, and/or purchasing.
Collects and analyzes data; prepares scheduled and special reports and statistical information; maintains records and documentation, tracks student progress through the program for completion of requirements; coordinates information required for program operations.
Coordinates and/or facilitates seminars, meetings, special projects, departmental events, faculty/staff searches, and evaluates the success of these events.
Performs or delegates clerical and administrative support tasks, including creating and editing correspondence, academic course scheduling and/or catalog edits, web pages including departmental social media presence, purchasing documents, reports, program handbooks, and other related publications.
May coordinate the activities of support staff, consultants, faculty, and/or volunteers engaged in implementation and administration of unit objectives.
Supervise and train student office employees, volunteers, and/or interns, as appropriate
Performs miscellaneous job-related duties as assigned.