Conveyancing Administrator

Colliers International • Vancouver, BC

2d • Hybrid

About The Position

Accelerate your success at Colliers. Why Colliers? As one of Canada’s leading commercial real estate services firms, we are driven by our mission to accelerate success for our people, clients, and communities. A career at Colliers gives you the opportunity to make an impact, advance your career, and collaborate with top-tier talent. Don’t just take our word for it – we’ve been recognized as a top employer on a number of prestigious lists, including Best Workplaces in Canada, Best Workplaces for Women, Best Workplaces with Most Trusted Executive Teams, among others. This is a hybrid role based out of Vancouver, BC office. About the role We're looking for an enthusiastic and customer service focused Conveyancing Administrator (internally called Deal Administrator) to join our growing team. As a trusted and reliable member of our commercial real estate brokerage team, you will provide proactive high-level support services to brokerage offices across Canada and accounting functions. You will be a key player responsible for managing the end-to-end process of real estate transactions, ensuring smooth coordination between parties and compliance with legal and regulatory requirements.

Requirements

• 1–3 years of experience in an administrative, deal support, or accounting role, supporting multiple stakeholders in a fast‑paced environment
• Strong attention to accuracy, detail and compliance.
• Excellent verbal and written communication skills
• Proficiency in Microsoft Excel (data entry, formulas, templates), Word, Outlook, and PowerPoint
• Demonstrated ability to meet deadlines without compromising quality or accuracy
• Interest in leveraging technology—such as automation, templates, or AI‑assisted tools—to streamline administrative and deal‑related processes

Nice To Haves

• Experience in the commercial real estate industry and/or a related industry
• Ability to read and write in French
• Solid accounting or bookkeeping foundation
• Practical experience using SharePoint, Teams, and OneDrive for document management and collaboration
• Exposure to workflow automation, templates, or process improvements or a demonstrated willingness to learn and adopt new tools

Responsibilities

• Review legal documents, including Sales/Lease/Service and Fee agreements to ensure Trade Record data are correctly entered into the system
• Follow up on deal status changes as deals progress
• Be a key contributor to trust account management ensuring compliance with Real Estate rules and regulations
• Ensure compliance with governmental regulations, including Real Estate legislation of each Province, FINTRAC anti-money laundering (AML) requirements and internal controls
• Review and follow up with brokerage teams to obtain required documentation to meet Revenue Recognition requirements under US GAAP
• Prepare/revise and remit commission invoices for deals as they become due and/or are revised
• Coordinate with clients, co-brokerages, law firms and process commission invoice payments in a timely manner
• Ensure compliance with company revenue/cash processing policies
• Work within defined processes while continuously looking for ways to find efficiencies and produce detail-oriented work.

Benefits

• Competitive benefits & compensation
• Industry-leading training and development programs
• Collaborative culture
• Robust North American Diversity & Inclusion Program features eight Employee Resource Groups (ERGs)
• Global network of 24,000 professionals across 70 countries

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed