Convention Specialist
About The Position
At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You’ll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world. A Day in the Life At Medtronic, we bring bold ideas forward with speed and decisiveness to put patients first in everything we do. This position is remote to enhance our competitive edge and expand our cross-functional collaboration efforts. This role will require travel (up to 25% of the time) to enhance collaboration and ensure successful completion of projects. We are seeking a Strategic Convention Specialist to join our team at Medtronic. In this role, you will be an individual contributor supporting the planning and execution of conventions and events, working closely with internal stakeholders and external partners to deliver seamless, compliant, and effective programs. This position requires strong organizational skills, attention to detail, and the ability to manage multiple projects in a fast-paced environment.
Requirements
- Bachelors degree plus 2-4 years experience in convention/meeting planning or project management
- For Baccalaureate degrees earned outside of the United States, a degree that satisfies the requirements of 8 C.F.R. § 214.2(h)(4)(iii)(A) is required.
Nice To Haves
- Strong planning, organizational, and time management skills
- Ability to manage multiple projects and priorities simultaneously
- Effective meeting facilitation and stakeholder communication skills
- Budget tracking and financial coordination
- Vendor coordination and relationship management
- Proficiency in Microsoft Office tools (Word, Excel, PowerPoint)
- Attention to detail with an eye for layout and exhibit design
Responsibilities
- Support the planning and execution of conventions, exhibits, and related events in alignment with business and marketing objectives
- Partner with marketing, communications, and sales teams to support event planning activities and ensure alignment with overall goals
- Act as a key point of contact for assigned business partners, providing guidance on convention processes and requirements
- Coordinate booth logistics, including space selection, exhibitor services, shipping, setup/dismantle, and on-site execution
- Support booth staffing coordination, including tracking requirements and confirming participation
- Manage relationships with external vendors to ensure timely and high-quality delivery of services
- Track budgets and expenses, ensuring activities remain within approved financial guidelines
- Support the coordination of sponsored programs and meetings held in conjunction with conventions
- Ensure all convention activities comply with corporate policies, industry guidelines (e.g., AdvaMed), and association requirements
- Assist with post-event reporting, including basic metrics, feedback collection, and documentation of outcomes
- Maintain knowledge of Medtronic products, business strategies, and industry trends to continuously enhance event effectiveness and exhibit design.
- Support multiple conventions concurrently at various stages of planning and execution
Benefits
- Health, Dental and vision insurance
- Health Savings Account
- Healthcare Flexible Spending Account
- Life insurance
- Long-term disability leave
- Dependent daycare spending account
- Tuition assistance/reimbursement
- Simple Steps (global well-being program)
- Incentive plans
- 401(k) plan plus employer contribution and match
- Short-term disability
- Paid time off
- Paid holidays
- Employee Stock Purchase Plan
- Employee Assistance Program
- Non-qualified Retirement Plan Supplement (subject to IRS earning minimums)
- Capital Accumulation Plan (available to Vice Presidents and above, or subject to IRS earning minimums)
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What This Job Offers
Job Type
Full-time
Career Level
Principal
