Controls Project Coordinator

Toyota Industries Corporation•Indianapolis, IN

1d•Onsite

About The Position

The Project Coordinator Intern is an integral position within our Controls Division that collaborates and supports our Controls Division management and engineers within Controls. This role will be responsible for performing job duties related to administrative support and customer service.

Requirements

Experience in MS Office software suite or working with ERP systems
Good organization and communication skills.
Ability to apply analytical and interpretive skills to problem solving
Energetic, ambitious and hard working
Strong interpersonal and communication skills
Strong demonstrated sense of customer service
Anticipate problems and drive risk reduction
Change agent and desire to enhance standard processes
Intermediate to advanced computer literacy, including experience in excel processing, spreadsheets.
Ability to work well with others under deadline situations and respond to changes in priorities
Must be eligible to work in the USA long term without sponsorship.
Employees must follow all information security policies, protect confidential data, complete required training, and report any suspected security incidents to support our information security controls.

Nice To Haves

Associates or Bachelor’s Degree is a plus but not required
A working knowledge of Microsoft D365 a plus.

Responsibilities

Entry of new Bill of Materials and sales orders into Microsoft Dynamics 365
Releasing orders to warehouse according to project schedules
Keep engineers informed on part status
Sending out packing list
Creating backorder reports that confirm delivery date throughout the procurement process (at beginning, middle and 1-2 weeks out from delivery)
Track vendor orders, shipments to insure receiving of products.
Complete purchase requisition tasks in Microsoft Dynamics 365 for each vendor purchase
Process review and improvements
Creating of reports in PowerBI, PDF, and excel
Create agendas and work with Controls management around meeting content.
Schedule and document meeting minutes
Document action items and follow up with owners on progress
Track department goals and update management on progress
Assist picking and packing warehouse on occasion when they behind
Coordinate travel for engineers
Print off project financial report and perform cursory analysis and compare to project management checkbook
Participate in monthly PFR reviews
Planning and execution of business unit team building events
Perform additional assignments, as directed