Full-Time Controller

Diocese of Beaumont•Beaumont, TX

8h•Onsite

About The Position

The Controller is responsible for supporting the Chief Financial Officer (CFO) in overseeing the day-to-day operations of the diocese by formalizing and enhancing financial services and polices, providing oversight and review of budgeting, payroll, accounting, audit, internal reviews, cash management, investment management, financial technology, financial advisory services and basic internal controls. Under the direct supervision of the CFO, and in accordance with established policies and procedures of the Diocese of Beaumont, provides guidance, technical assistance and consultation to members of the clergy, religious, principals, directors, and managers within the diocese in the area of accounting policies, external financial reporting, internal management reporting, budget preparation, tax and government regulatory compliance and credit/collections policies. This position also oversees, manages, directs and is expected to provide leadership to the staff carrying out routine duties and responsibilities of the Finance and Accounting Office. This position is expected to assist in the creation, implementation and enhancement of sound financial policies used by all diocesan entities.

Requirements

Bachelor’s degree in Accounting or Finance required
Must have a minimum of five years’ experience in accounting
Must have at least five years of supervisory experience including management of accounting close procedures.
Must have strong financial software systems experience.
Ability to operate business office equipment, i.e. 10-key calculator, copier, scanner, printer, and a demonstrated competence in computer software (MSOffice [Outlook, Word, Excel, Publisher, Teams], Adobe) required
Ability to travel throughout the Diocese.
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
Ability to write reports, business correspondence, and procedure manuals.
Ability to effectively present information and respond to questions from groups of all sizes.
Ability to calculate figures and amounts such as discounts, interest, proportions, percentages.
Ability to perform math functions using units of American money and weight measurement, volume, and distance.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Must have a current valid Texas Driver’s License and must attend the Safe Environment Training and earn a certificate.
Able to prioritize and multi-task, adept at completing assignments accurately and timely, and possess good organizational skills.
Knowledge and understanding of Catholic Church teachings, practices (ethics, traditions, procedures) and organizational structure is required.

Nice To Haves

Master’s Degree and/or C.P.A. preferred.
two to five years Controller experience preferred.
experience with accounting and payroll software systems a plus.
Catholic in good standing preferred.

Responsibilities

Manage the accounting and financial reporting function for the Diocese of Beaumont, which includes Central Administrative office, investment funds, insurance funds, plant fund, collection funds, and deposit and loan funds. Also manage accounting and financial reporting for contracted clients such as Catholic Charities of Southeast Texas, Catholic Foundation of the Diocese of Beaumont, Inc and Christ Central Camp.
Ensure that internal controls are adequate and adhered to.
Oversee the monthly, quarterly, and annual closing process for all the aforementioned entities.
Analyze financial data and reports inconsistencies or concerns to CFO.
Analyze work flows and provide recommendations to the CFO to streamline the processes for the department
Review the following reports prepared by the Accounting Manager: Combined Annual Report, Combined Annual Budget Report, Annual Report for the East Texas Catholic Magazine and website, Appeal for Catholic Ministries (ACM) Reports – allocations, goals, etc., Cathedraticum Reports
Coordinate with CFO regarding Accounting Calendar/listing of duties to perform and actions to initiate.
Ensure Deadlines are met
Coordinate the annual budget process before submission to the CFO for final review. Coordination includes: Consult with CFO on key budget assumptions and communicate these assumptions to Accounting Manager for preparation of the annual budget, Draft budget memos for CFO, Oversee the budget prep by Accounting Manager, Review final annual budget submitted by Accounting Manager
Oversee Accounting Manager’s work on the annual audit and financial review process. Works with outside auditing firm for all entities specified. Implement policy and procedural changes as outlined in the auditor’s engagement letter.
Oversee daily cash management and preparation of quarterly cash flow projections to ensure that all Diocesan obligations are paid on a timely basis.
Oversee the billing functions of all major medical insurance funds (health insurance, LTD and ADD) as well as other assessments as appropriate.
Maintain current knowledge of diocesan policies and procedures, current accounting standards, and governmental regulations as they relate to accounting/finance. Recommend changes to maintain diocesan compliance with accounting or regulatory standards applicable to diocesan activities.
Develop and maintain relationships with the software vendors supplying accounting and financial products promoting in-depth knowledge and use levels in accounting services. Provide input on information technology projects, specifically relating to accounting software, billing systems, benefits, payroll, etc., and recommend changes to dynamically change strategic information generation and utilization.
Coordinate Internal Audit with outside CPA firm or in-house Auditor if applicable. Includes development and monitoring of Internal Audit schedule.
Receive and review self-grading reports submitted by parishes and school
Ensure all required reports are submitted to the CFO prior to all meetings of the Diocesan Finance Council, Catholic Foundation Board and other contracted entities as needed.
Attend all committee meetings of the Diocesan Finance Council, The Catholic Foundation Board and Catholic Charities Finance Committee
Submit (or oversee submission of) payrolls for all parishes, schools, and contracted entities according to the Diocesan pay schedule.
Review final Form 1099’s received from Accounting Manager for CAO and contracted entities
For non-MPSA locations: Serve as a liaison to the CPA firm to ensure completion of monthly compiled financial statements, Assist with questions received from bookkeepers for Form 1099 filing if not performed by the CPA firm
Other related duties as assigned by the CFO.
This position has the responsibility for the assignment of work and delegation of responsibilities to other employees. Establishes standards and evaluates employee performance and initiates disciplinary procedures appropriately. Positions supervised include: Accounting Manager