Contributions Coordinator

Cast & Crew•Burbank, CA

5d•Hybrid

About The Position

At Cast & Crew, we’ve empowered creativity and supported the global entertainment industry for decades. Together with our family of brands - Backstage, CAPS, Checks & Balances, Final Draft, Media Services, Sargent-Disc, and The TEAM Companies – we operate as a combined entertainment technology and services provider offering industry standard screenwriting accounting software, digital payroll products, data & reporting, and a host of creative tools. The industry continues to move faster than ever, and the need for our expertise, our technology, and our people has never been greater. We are a production’s best ally every step of the way. #OneCastOneCrew Position Overview The Contributions Coordinator reconciles, balances and reports Pension, Health & Welfare, and other benefits to the unions and guilds as well as researches and resolves inquiries pertaining to various unions and guilds. The coordinator must also have a basic understanding of accounting principles, a high level understanding of union rules/rates and basic knowledge of payroll systems and processes. This position will be required to establish and maintain good working relationships with unions, guilds, fund offices, and production clients.

Requirements

Able to work at our Burbank office approximately 2x per week or as needed.
GED or equivalent work experience required
Experience handling finance or accounting -related tasks such as billing, reconciliations, or other related responsibilities
Proficiency with Microsoft Office – Outlook, Excel and Word
Ability to work overtime as needed.

Nice To Haves

Experience with unions, guilds, and fund offices preferred
Proficient knowledge and utilization of the payroll database system preferred
Ability to quickly comprehend/learn new processes, systems, and methods
Experience with Salesforce or other CRM software preferred
Excellent oral and written communication ability
Self-motivated to work independently while working towards the team and individual goals
Excellent time management and prioritization skills, with a sense of urgency regarding client servicing

Responsibilities

Reconcile and balance weekly and monthly contribution reports against finance reports for multiple unions and guilds
Coordinate with Finance to maintain and monitor aging reports, refund allocations, and other tasks
Receive and respond to internal and external customers inquiries
Analyze union inquiries regarding pension, health & welfare rate discrepancies between contracts and rates submitted
Identify and analyze union billings for penalties, shortages, and overpayments
Provide accurate data required for reporting based on union rules/guidelines
Effectively support internal and external clients to resolve issues
Assist and coordinate the processing of adjustments related to incorrect contribution processing
Maintain accurate records in accordance with company policy and procedure
Maintain knowledge of current industry trends and practices
Perform other related duties and assignments as needed