Contribution and Accounts Payable Assistant

Providence School•Jacksonville, FL

21h•Onsite

About The Position

This role involves maintaining an accurate donor database, processing cash receipts and deposits for New Life Christian Fellowship and Providence Schools of Jacksonville, Inc., and reviewing invoices, payment requests, and credit memos for accuracy and compliance with accounting practices. The Contribution Clerk duties include creating and updating contribution records, processing manual and electronic donations, reconciling online donations, and mailing donor acknowledgments. The Accounts Payable Assistant will generate purchase orders, verify invoices and check requests, match invoices with purchase orders, enter invoices into the system, track expenses, process expense reports, and research invoice discrepancies.

Requirements

High School diploma/equivalent
Proficient in data entry
Demonstrated written communication skills
Proficient with word processing, spreadsheet applications and donor database software.

Nice To Haves

Organizing and prioritizing
Attention to detail and accuracy
Confidentiality
Judgment
Verbal and nonverbal communication skills
Information management skills
Problem-solving skills
Team work
Ability to meet deadlines
Punctual, dependable and consistent

Responsibilities

Maintain an accurate and up-to-date donor database.
Complete acknowledgment letters yearly.
Assist in processing of cash receipts/deposits for New Life Christian Fellowship and Providence Schools of Jacksonville, Inc.
Review and interpret invoices, payments requests and credit memos for accuracy and compliance with accounting practices.
Create and update contribution database records.
Process manual transactions for cash and checks donations.
Process electronic transactions for online donations.
Reconcile online donations with third-party processors.
Create and mail donor acknowledgment letters and other correspondence.
Generate purchase orders from approved online requisitions.
Assist Accounts Payable Clerk to review and verify invoices and check requests.
Sort, code and match invoices with purchase orders.
Set invoices up for payment.
Enter and upload invoices into the system.
Track expenses and process expense reports.
Prepare analysis of accounts.
Monitor accounts to ensure payments are up to date.
Research and resolve invoice discrepancies and issues.