Contracts Supervisor

Circle K•Remote Workers Florida FL, FL

12d

About The Position

The Facilities Contract Supervisor performs diverse administrative support functions related to facilities management. This role involves assessing emails, photographs, and construction documents to identify equipment or parts needing to be ordered. The supervisor will review quotes, purchase orders, and warehouse shipping logs across multiple systems, and prepare purchase orders and review invoices. Key responsibilities include tracking and communicating deliveries, developing and maintaining reports for various departments using collected data (both within systems and through manual entry), and communicating with a wide range of internal teams and external service providers. The role also requires close collaboration with the Florida Division Facilities Specialist to ensure data accuracy in Nuvolo, assisting in identifying facility repair needs and coordinating with maintenance teams and the Facilities Director. Additionally, the supervisor will monitor project and program expenditures and work closely with Enterprise Accounting, Fixed Assets, and Division Finance Teams. All other job duties as necessary will also be assigned.

Requirements

Attention to detail and accuracy is paramount for this role
Critical thinker with strong analytical skills
Ability to not only see the result but to understand how things work and how the result was achieved
Resourceful, creative and works with a sense of urgency
Self-starter that learns quickly and can navigate a fast-paced environment but not afraid to ask questions or ask for help
Takes ownership of a process while looking for ways to scale and improve the process as the company changes
Excellent inter-personal skills with the ability to collaborate and build meaningful internal and external relationships to help drive results
Strong mathematical and analytical skills
Ability to work under pressure and strict deadlines
High degree of motivation and passion
Excellent business communication and presentation skills
Lives our Company values: One Team, Do the Right Thing, Takes Ownership, Play to Win

Responsibilities

Performs diverse administrative support functions
Assesses emails, photographs, and construction documents to identify equipment or parts that need to be ordered
Reviews quotes, purchase orders, and warehouse shipping logs, across multiple systems
Prepares purchase orders and reviews invoices
Tracks and communicates deliveries
Develops and maintains reports used for various departments using collected data. This will be done within the systems as well as manual data entry as needed
Communicates with store and Field Operations Team, Territory Service Managers, Service Technicians, Project Managers, and third part service providers
Works closely with Florida Division Facilities Specialist to maintain Nuvolo data accuracy
Assists in identifying facility repair needs and coordinates with respective maintenance team and Facilities Director
Monitors project and program expenditures
Works closely with Enterprise Accounting, Fixed Assets and Division Finance Teams
All other job duties as necessary