Contracts Specialist

Rock West Composites•San Diego, CA

3d•$75,000 - $125,000•Onsite

About The Position

This role is responsible for helping minimize contractual risk, ensuring compliance with contractual obligations, and supporting the successful execution of commercial and government programs. The Contract Specialist will work closely with Program Management, Finance, Business Development, Supply Chain, and Leadership to review agreements, support negotiations, administer contract requirements, and ensure compliance with applicable regulations.

Requirements

3+ years of contract administration, contract management, paralegal, or related experience
Experience supporting government contracts and commercial agreements
Experience reviewing and negotiating contract terms and conditions
Familiarity with proposal support and contract compliance activities
Strong understanding of FAR, DFARS, and government contracting principles
Working knowledge of Cost Accounting Standards (CAS) and contract compliance requirements
Knowledge of U.S. import/export regulations and international trade compliance
Understanding of contractual risk management and mitigation practices
Strong analytical and problem-solving abilities
Excellent attention to detail and organizational skills
Strong written and verbal communication skills
Ability to manage multiple priorities and deadlines simultaneously
Ability to work collaboratively across multiple departments and levels of the organization
Advanced proficiency with Microsoft Office Suite, including Word, Excel, and PowerPoint
Must be authorized to work in the U.S. without the company’s immigration sponsorship now or in the future.

Nice To Haves

Experience working with contract management systems, ERP systems, or government contracting platforms preferred
Paralegal experience focused on contract law
Law degree or legal studies background
Experience supporting aerospace, defense, manufacturing, or government contracting organizations

Responsibilities

Review and administration of customer, vendor, and subcontract agreements
Contract compliance and risk management activities
Proposal support and contractual representations and certifications
Import/export compliance processes and documentation
Government property reporting and contract closeout activities
Support of corporate registrations, certifications, and regulatory requirements
Review incoming customer and vendor contracts, modifications, and agreements to identify contractual risks and compliance requirements
Coordinate internally and externally to resolve contract issues and negotiate acceptable terms
Support contract execution, administration, and closeout activities
Ensure contract requirements are properly communicated and flowed down to subcontractors and suppliers
Review program set up at contract award and coordinate with Finance and Program Management to ensure accuracy
Monitor contractual obligations and support compliance with customer requirements
Draft and review agreements including NDAs, Master Purchase Agreements, Long-Term Agreements, Referral Agreements, and other business contracts
Support proposal preparation activities, including representations and certifications
Complete customer-required forms and contractual documentation
Support pricing compliance activities and proposal reviews
Assist with contract negotiations as required
Coordinate customer and vendor portal registrations and account maintenance
Prepare and review Statements of Work (SOWs), sole source justifications, and contract flow downs
Review and administer subcontractor and vendor agreements
Process supplier onboarding documentation and compliance questionnaires
Support supplier compliance with contractual requirements
Support compliance with U.S. import/export regulations and trade requirements
Review export-controlled transactions and foreign orders for compliance concerns
Assist with export classifications and license applications
Maintain DDTC registrations and related compliance records
Develop and maintain export compliance procedures and training materials
Advise internal stakeholders on export compliance requirements and associated risks
Coordinate activities with freight forwarders, customs brokers, and government agencies as needed
Support government property tracking and reporting requirements
Assist with SAM.gov, SBA, and other regulatory registrations
Support insurance compliance reviews and customer requirements
Maintain records and documentation supporting audits and compliance activities
Assist with customer credit reviews and approval processes
Support collection efforts for past due accounts
Coordinate with third-party collection agencies as needed
Evaluate customer and vendor credit terms and associated risks