Contracts Specialist

Housing Authority of the City of Los Angeles•Los Angeles, CA

About The Position

Under general supervision, the qualified candidate will process an entry level portfolio, assist Contract Specialists with Annual Rent Adjustments, peer reviews to ensure accuracy in all documents issued, first level review of owner submitted Utility Allowance’s and Rent Comparability Studies. The position will also support the Administrative Assistant, as needed.

Requirements

Ability to exercise discretion and independent judgment regarding matters of significance
Ability to compare possible options and make recommendations after considering the various possibilities
Must be detail oriented and possess strong organization skills
Demonstrate strong analytical and problem-solving skills
Ability to work with minimal supervision
Ability to understand, interpret and implement HUD policies, procedures, regulations and other legal documents
Competent with Microsoft Office products including of a variety of data processing and spreadsheet software as well as web browsers and basic office machinery
Must be able to communicate effectively with various types of customers
Ability to compose professional quality documents, letters, and memos
Maintain confidentiality of all information gathered
Ability to outline, organize and establish priorities for work
Manage multiple priorities, and deadlines while meeting productivity requirements in the face of changes, obstacles or other unexpected events
Excellent verbal and written business communication skills
Associates degree in accounting, business, public administration or closely related field preferred, however Performance-Based Contract Administration (PBCA) experience or two (2) years of property management, escrow/real estate, or other related field, will be considered.

Nice To Haves

Knowledge of HUD multi-family programs a plus

Responsibilities

Responsible for processing an entry level portfolio
Basic contract renewals only
Responsible for assisting in the processing of Contract Specialists portfolios as needed
Annual Rent Increases processing for rent adjustment years
Short Term Contract Renewals processing
First Level Review of Rent Comparability Studies
First Level Review and data entry of Utility Allowances
Primary peer reviewer
Responsible for the quality of the documents submitted
No authorities
Other duties as assigned
Provides back up support to all admin assistants as needed
Data entry into excel logs and Calypso (internal software)
File executions
Mail intake
File preparation
Other duties as assigned