Contracts Specialist

Perkins&Will•Seattle, WA

6d•Hybrid

About The Position

At Perkins&Will, we take a human-centric approach to culture-building and placemaking: People are at the heart of everything we do. We believe in the power of design to enhance lives—to make the world a better, more beautiful place. Whether it’s through a workplace, a building, or an entire city, we aim to create joyful experiences that strengthen the spirit of community. Each of us has a critical role to play. Perkins&Will is seeking an experienced Contracts Specialist to support our Seattle, San Francisco, and Los Angeles Studios—someone who brings deep expertise, a collaborative spirit, and an appreciation for the relationships that shape great design. The ideal candidate can reside in either metropolitan area.

Requirements

Methodical and organized approach
Shows initiative and ability to work well independently and with others
Exhibits strong organization, attention to detail, and time management skills
Able to pivot and have a “hands on” working style
Able to work and interact with departments through the organization
Background in architecture, engineering, construction management, law, or business administration
10+ years relevant experience
Deltek Vantagepoint
Advanced proficiency using Microsoft programs: Excel, Word, PowerPoint, etc.
Tech savvy maintaining contracts database/status log and AIA contract software
A bachelor’s degree in accounting, finance, or a related field required

Responsibilities

Contributes to the overall success of the office by adhering to firm and project goals.
Draft, review, and assist with the negotiation of consultant contracts and related modifications.
Facilitates execution of consultant contracts.
Identify potential contract risks/issues and escalate to Legal for resolution.
Audits and updates executed contract copies in required locations (internal project folders, marketing system, and Deltek Vision).
Assists Project Managers in understanding the Perkins&Will contract process and locations of templates, policies and other resources.
Sends correspondence/communicates with clients, consultants & GC (confirming contract status, emailing comments, answering questions, etc.).
Tracks insurance compliance for active consultant contracts and requesting updated certificates as needed.
Query project planning system to find new projects for tracking.
Manages and maintains contracts database/status log.
Reports contract status to project managers regularly.
Assists PM/Principals in creating consultant agreements and/or Owner/Architect agreements using AIA software.