0000005688.Contracts Officer.Tjpc - State Aid

Dallas County•Dallas, TX

12d

About The Position

Under general supervision from the Budget and Contracts Manager, the Contracts Officer conducts annual fiscal and contract compliance reviews of non-residential service providers. The role prepares reports with recommendations for improving controls and meeting grant and Dallas County requirements, assists in evaluating budgets and fee-for-service proposals during contract negotiations, and reviews monthly payment requests from service providers. The position also monitors and disburses bus passes, postage costs, petty cash, and juror funds, and performs other duties as assigned. Work takes place in a standard office environment and may require visits to off-site locations. Depending on departmental needs, the employee may be transferred to another department, shift, location, or facility. Work in a 24-hour facility may involve mandatory overtime, double shifts, being held over, or being called back as essential personnel. The role involves working with juveniles who may have committed dangerous or aggressive acts, and requires a high tolerance for emotionally demanding or stressful work.

Requirements

Education and experience equivalent to a bachelor's degree from an accredited college or university in Business, Accounting, Finance, or a job-related field.
At least one year of work-related experience in auditing, finance, accounting, or activities directly related to monitoring grants or contracts.
Knowledge of automated accounting systems, Generally Accepted Government Auditing Standards (GAGAS), the Common Rule for Grants, and Governmental Single Audit Standards.
Knowledge of standard software applications.
Ability to communicate effectively, both verbally and in writing.
Ability to establish and maintain effective working relationships with employees, departments, and the general public.
Valid Texas driver's license and a good driving record.
Must pass an extensive background investigation.
Must complete mandatory drug testing before employment and be subject to random, unannounced drug and/or alcohol testing during employment.
Must have a high tolerance for working in an emotionally demanding or stressful environment with juveniles who may have committed dangerous or aggressive acts.
Must be at least 21 years of age for applicable positions.
Must pass all portions (physical and written) of the Juvenile Academy to continue employment, or meet all standards related to PREA and Ethics for specific positions.

Responsibilities

Conduct monthly in-office reviews of all non-residential billings.
Prepare outlines for fee-for-service and pro-rata fee schedules under normal and reduced service conditions.
Conduct on-site reviews of non-residential facilities for billing and contract compliance.
Review contractor internal controls and prepare work papers documenting records examined and tests performed.
Review financial statements for questioned costs or internal-control weaknesses.
Prepare reports with recommendations to service providers to improve financial reporting and compliance.
Assist with negotiations for non-residential services.
Assess monetary adjustments resulting from contractual non-compliance.
Monitor and disburse bus passes, postage costs, petty cash, and juror funds.
Perform other duties as assigned.