0000005688.CONTRACTS OFFICER.TJPC - STATE AID
About The Position
Under general supervision from the Budget and Contracts Manager, the Contracts Officer conducts annual fiscal and contract compliance reviews of non-residential service providers. The position prepares reports with recommendations for improving controls and compliance with grant and Dallas County requirements, assists in evaluating budgets and fee-for-service proposals during contract negotiations, and reviews monthly payment requests from service providers. The role includes reviewing provider billings and financial records, conducting on-site facility reviews, documenting tests and records examined, assessing contractual non-compliance adjustments, and monitoring specified funds and expenses. The position works in a standard office environment and may require visits to off-site locations. Because the role may be associated with a 24-hour facility, mandatory overtime, additional shifts, holdovers, or call-backs may be required. The employee may be transferred to another department, shift, location, or facility based on departmental needs. The position involves working with juveniles who may have committed dangerous or aggressive acts, and requires a high tolerance for an emotionally demanding or stressful work environment. Juvenile-related conditions include an extensive background investigation and pre-employment and random, unannounced drug and/or alcohol testing. Applicable positions require being at least 21 years of age and passing all portions of the Juvenile Academy or meeting applicable PREA and Ethics standards to continue employment.
Requirements
- Education and experience equivalent to a bachelor’s degree from an accredited college or university in Business, Accounting, Finance, or a job-related field.
- At least one year of work-related experience in auditing, finance, accounting, or activities directly related to monitoring grants or contracts.
- Knowledge of automated accounting systems, Generally Accepted Government Auditing Standards (GAGAS), the Common Rule for Grants, and Governmental Single Audit Standards.
- Knowledge of standard software applications.
- Ability to communicate effectively verbally and in writing.
- Ability to establish and maintain effective working relationships with employees, departments, and the general public.
- Valid Texas driver’s license and a good driving record.
- Must pass an extensive background investigation.
- Must complete mandatory pre-employment drug testing and be subject to random, unannounced drug and/or alcohol testing during employment.
- Must have a high tolerance for working in an emotionally demanding or stressful environment with juveniles who may have committed dangerous or aggressive acts.
- Must be at least 21 years of age for applicable positions.
- For applicable positions, must pass all portions of the Juvenile Academy to continue employment or meet all standards related to PREA and Ethics.
Responsibilities
- Conduct monthly in-office reviews of all non-residential billings.
- Prepare outlines for fee-for-service and pro-rata fee schedules under normal and reduced service conditions.
- Conduct on-site reviews of non-residential facilities for billing and contract compliance.
- Complete internal-control reviews of contractors and prepare work papers documenting records examined and tests performed.
- Review financial statements for questioned costs or internal-control weaknesses.
- Prepare reports with recommendations to improve providers’ financial reporting and compliance.
- Assist with negotiations for non-residential services.
- Assess monetary adjustments resulting from contractual non-compliance.
- Monitor and disburse bus passes, postage costs, petty cash, and juror funds.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
