Contracts Manager, Capital Administration
About The Position
Welltower is seeking an experienced Manager to oversee its Capital Contracts team, including the Contract Analyst role. The position leads the preparation, review, and administration of contractual proposals and oversees invoice management related to capital projects. The Manager ensures activities align with company policies and compliance standards, including requirements concerning materials, equipment, manpower, and other contracted services. The role oversees construction reporting and contract administration, provides guidance on contract terms, maintains contract audit files, and works with the Legal team to prioritize contracts and resolve issues. The Manager also manages and trains staff, develops departmental standard operating procedures, and monitors team performance and goals. Some out-of-area and overnight travel may be expected.
Requirements
- Bachelor’s degree in Business Administration or a related field.
- 5–7 years of relevant experience in contract management or capital project administration, with a proven track record in a managerial role.
- Strong knowledge of legal and regulatory requirements in the construction industry.
- Proficiency with financial software and tools such as Yardi, VendorCafe, and Microsoft Excel.
- Excellent written and verbal communication skills, including the ability to provide clear guidance on contract terms and conditions.
- Strong collaboration skills to work effectively with Legal, Accounting, and Project Management teams.
- Ability to train and mentor team members and promote best practices in contract management.
- Must be able to pass a pre-employment drug screen.
Nice To Haves
- An advanced degree.
Responsibilities
- Prepare monthly and quarterly construction reports, including total spend, variances, and the number of projects in the pipeline.
- Generate monthly reports on contracts and purchase orders.
- Compare actual results with budgeted amounts and identify and report significant variances.
- Provide guidance on contract terms and conditions to support compliance and minimize legal risks.
- Monitor and enforce compliance with contract requirements.
- Maintain and organize audit files for original contracts, change orders, amendments, and payment schedules.
- Manage and train staff.
- Create standard operating procedures for the department.
- Monitor team performance and goals to meet contract volume expectations.
- Review and post contracts and change orders in Yardi.
- Attend weekly calls with the Legal team to prioritize contracts and resolve contract issues.
- Oversee preparation, review, and administration of contractual proposals and invoice management related to capital projects.
Benefits
- Competitive base salary and annual bonus.
- Paid time off and holidays.
- Employer-matching 401(k) program and profit-sharing program.
- Student debt program contributing up to $10,000 toward student loans.
- Tuition assistance program.
- Employee stock purchase program with shares available at a 15% discount.
- Medical, dental, and vision options.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
